Digital copies of maps on this site

MAPS Database 10/31/03
Data Dictionary MAPSDD

The MAPS database is an index to maps in the collection of the Seattle Municipal Archives

Field short label Field long label Data type Mandatory/
Optional		 Description
         
DOCN BRS-assigned document number Integer M Document ID assigned to each record by BRS/Search
ID Document ID Integer M Unique numeric identifier assigned to each item.
CAB Cabinet number Integer O Number of cabinet where original item is stored. Do not enter if item remains in box with source record series.
CONT Box / container Integer M Box, cabinet file drawer, or other container where item is stored.
FOLD Folder Integer M Folder
ONUM Original number Text O Original number or item; if more than one, give all
SER Series ID Text M Record series ID
ACCN Accession number Text M Accession number
TI Title Text M Title as it appears in the document. Separate subtitles with space, slash, space ( / ). Source of information: title block. Enclose data added by cataloger in square brackets.
AU Author Text M Corporate author as it appears in the document. Disregard personal author names, except when authorship can not be assigned to any agency or office. Omit "Seattle" when it appears as the first part of the name of an agency or subagency. Authority for form of name: Clerk’s thesaurus. Enclose data added by cataloger in square brackets.
CITY City of publication Text O City in which document was published.
PUBL Publisher Text O Publisher (only if a published map).
PHYS Physical description Text M Physical description as in AACR2. (Number of maps in item, color, size: h x w in cm., etc.)
SCAL Scale Integer M Enter denominator of scale ratio: for scale 1:20,000, enter 20000. Convert scale statements of the form 1”=1 mile to ratio form. For graphical scales, calculate the scale ratio.
SCOP Scope/theme information represented on map Text M Enter terms describing scope or theme of information represented on map. Enter terms from authority list1.
WBC West bounding coordinate Integer M Coordinate of westernmost extent of map coverage, expressed in Washington State Plane Coordinate System. (This field not in use 9/04)
EBC East bounding coordinate Integer M Coordinate of easternmost extent of map coverage, expressed in Washington State Plane Coordinate System. . (This field not in use 9/04
NBC North bounding coordinate Integer M Coordinate of northernmost extent of map coverage, expressed in Washington State Plane Coordinate System. . (This field not in use 9/04
SBC South bounding coordinate Integer M Coordinate of southernmost extent of map coverage, expressed in Washington State Plane Coordinate System. . (This field not in use 9/04
YEAR Year of publication Text M Year the document was published or produced, entered following AACR2 rules.
DATE Date of base map Text M Date of base map or creation of original map, in the form YYYY/MM/DD. If the day or month are not given, enter "00." For example, a date given as "December, 1989" should be recorded as "1989/12/00." (BRS data are integers excluding slash.)
LDAT Date of last amendation or change to map Text O Date of last change or edit to map, in the form YYYY/MM/DD. If the day or month are not given, enter "00." For example, a date given as "December, 1989" should be recorded as "19891200." If no changes have been made to base map, omit an entry for LDAT (BRS data are is an 8-digit integer excluding slash.)
SUB Subject terms Text M Subject terms from the Clerk's Office thesaurus.
PNOT Physical notes Text M Material of map, including substrate (mylar, paper, linen, etc.), image type (pen-and-ink, blueline, VanDyke print, sepia, etc.), special features such as binding, mounting.
COND Condition Text O Condition of item
PW Part / Whole relationship Text O Part / Whole relationship of this item. Use to express relationship of items to which this object has a part/whole relation, whether or not item is physically stored with other items. Example:
Map 1 from WPA Seattle Sanitary Survey, 1936
Map 7 of 17 maps prepared for Lake City Sewer District annexation presentation to Seattle City Council.
One of 18 maps in pocket, Plan of Seattle. Report of Municipal Plans Commission, 1911. From SPU watershed map atlas
OTH Other, related items Text O Use for the following:
  1. Document to which this item was affixed. For example, : Removed from CF 299567 [for an item originally in that file]
  2. Reference to related item in map collection.
NOTE Content notes Text O Content note indicating the presence of special features. This paragraph may also contain other information which cannot be entered elsewhere
DI Digital image availability Text O Y if reference-level digital image (400 pixel) available; M if medium-resolution image (1200 pixel) is available, H if high resolution image (>1800 pixel)
LOC Location Text M Location of document, used for display and retrieval of this information. Enter one or more location codes from the following list.
  • A-NNNN-NN N/N : Archives, with the first 6 numbers representing the record series code and the last set (N/N) the box and folder number. Use this form of data for maps which stay with the body of the records to which they belong.
  • CF NNNNNN : Comptroller or Clerk file number.
  • F- : Flat file number/drawer number
  • M- : Map cabinet number. (rolled maps)
Example: in location F-2-1-3, 2 is flat file number, 1 is drawer number, 3 is folder number.
POL Polarity (N/P) Text M P if positive, N if negative
DATC Document creation date Integer M Date of original data entry into SEARCH, in form "YYYYMMDD." This data is automatically entered by the software at the time the record is created.
DATM Document modification date Integer M Date of most recent modification to SEARCH record in form "YYYYMMDD." If never modified, value will equal DATC.
USR User ID of creator/modifier Text M User ID of SEARCH record creator, entered automatically at time of record creation.
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