SECOND SUPPLEMENT TO MEMORANDUM OF AGREEMENT FOR INTERGOVERNMENTAL COOPERATION
between Central Puget Sound Regional Transit Authority (Sound Transit) and The City of Seattle For the Central Link Light Rail Project
This SECOND SUPPLEMENT to that certain April 20, 1998 MEMORANDUM OF AGREEMENT FOR INTERGOVERNMENTAL COOPERATION FOR THE CENTRAL LINK LIGHT RAIL TRANSIT PROJECT ("Second Supplement") is entered into by and between the CENTRAL PUGET SOUND REGIONAL TRANSIT
AUTHORITY (hereinafter referred to as "Sound Transit") and THE CITY OF SEATTLE (hereinafter referred to as "the City") as of ___________, _____.
RECITALS
A. The 2001-2002 timeframe is a critical period for Sound Transit's Central Link Light Rail Project. Sound Transit has now received approval from the Federal Transit Administration (FTA) to perform final design, and to acquire right-of-way for the
entire light rail route within the City of Seattle. The schedule for work during the 2001-2002 timeframe includes completion of the final designs for all civil facilities in Seattle, including the stations. In addition, construction is scheduled to be
underway on the tunnel connecting Downtown, First Hill, Capitol Hill, and the University District (235); along the E-3 Busway and S. Forest Street (S 700); the Maintenance Base (810); and the East Beacon Hill Tunnel Portal to S. Walden Street segment in
Rainier Valley (S 720).
B. Sound Transit recognizes that the City of Seattle is responsible for administering state and local transportation and land use laws and development regulations that will apply to the development, construction, and operations of the Central Link
Light Rail Project. In addition, the City is responsible for review and approval of plans, utility relocation, construction monitoring and inspection, managing the City street system, and the public health and welfare of citizens.
C. The City and Sound Transit entered into an agreement titled "Memorandum of Agreement for Intergovernmental Cooperation Regarding Light Rail Development" on April 20, 1998. That Memorandum of Agreement ("April 20, 1998 MOA") sets forth the parties'
common and individual objectives with respect to the development of a light rail system between Seattle and the city of Sea-Tac, and describes arrangements for intergovernmental cooperation; processes for environmental reviews; expedited processing of
requests for permits, easements, and vacations of streets and right-of-way; understandings regarding the project budget and funding; the schedule for decision making, planning and construction; agreements regarding station area and land use planning and
public involvement; and processes for dispute resolution; all in connection with that proposed light rail development.
D. Pursuant to paragraph VIII C. of the April 20, 1998 MOA, the City agrees to comply with applicable federal funding requirements in connection with its receipt of funds from Sound Transit to perform certain tasks under the MOA and subsequent
agreements as described in the March 27, 1998 letter from Sound Transit to the City.
E. The City recognizes that Sound Transit has responsibility for acquisition of property and the Transit Oriented Development process which is governed by Sound Transit Board policy and state and federal regulations.
F. The City and Sound Transit entered into an agreement on April 30, 1998, pursuant to which the City provides Geographic Information System ("GIS") products, services, and data to support the activities of Sound Transit ("the GIS MOA"), which agreement
may be amended from time to time.
G. The City and Sound Transit entered into an agreement titled "First Supplement to Memorandum of Agreement for Intergovernmental Cooperation... for the Central Link Light Rail Transit Project" ("First Supplement") on October 25, 1999. Services
undertaken pursuant to the First Supplement were performed in 1999 and 2000. The scope of the First Supplement included design review services, design development support, utility coordination, implementation coordination, mitigation identification, and
analysis and development support activities, through the Central Link Light Rail Project's preliminary engineering phase.
H. As anticipated by the parties in onstructionIII.E of the April 20, 1998 MOA, Sound Transit desires actions by the City to support the completion of design and construction of the Central Link Light Rail Project. This Second Supplement, except as
otherwise provided herein, shall cover services to be provided by the City in three major areas: Public Works; Public Safety; and Business Retention and Community Assistance.
Public Works services will be provided by various City departments including Seattle City Light (City Light), Seattle Public Utilities (SPU), Seattle Department of Parks and Recreation (Parks), Seattle Transportation Department (SEATRAN), and portions
of the Department of Design, Construction and Land Use (DCLU). Services to be performed by these City departments include design review approval; design development support; utility coordination and relocation; implementation coordination; construction
support including inspections, analysis and development support activities; construction plan review and approval; and permitting.
City Public Safety services will be provided by the City's Fire (SFD) and Police Departments (SPD). Services to be performed by the Fire Department include design review, construction monitoring and support, and tunnel rescue. Services to be performed
by the Police Department include design review, and provision of traffic control during construction.
City of Seattle Business Retention and Community Assistance services will be provided by the City's Strategic Planning Office (SPO) with support from the Office of Housing (OH), Office of Economic Development (OED), and portions of the Department of
Design, Construction and Land Use (DCLU). Services to be performed by these City departments and offices include design development support, implementation coordination, business retention and assistance, analysis and development support activities,
transit oriented development support, station area management, and land use code development related to Sound Transit permitting and station development. The City's Business Retention and Community Assistance efforts will be closely coordinated with
Sound Transit.
Sound Transit and City Goals and Objectives:
* Work collaboratively to initiate the construction phase of the Central Link Light Rail Project. Effectively manage the project to provide the citizens of Seattle and the region with a quality light rail system in a cost effective and timely manner.
* Develop and apply innovative state of the art practices in the delivery of Public Works, Public Safety, and Business Retention and Community Assistance Services to facilitate the Central Link Light Rail construction schedule, while protecting the
interests of Seattle's business and residential communities.
* Have Sound Transit provide clear and complete design drawings and supplementary information to facilitate the City's design review to allow the Central Link Light Rail Project to proceed on schedule.
* Work closely to maximize the efficiency of construction inspection activities without compromising the City's need for specialized inspection of the City's infrastructure.
* Communicate clearly, and participate in regularly scheduled interdisciplinary coordination meetings to address issues that arise which may affect the Central Link Light Rail Project scope, schedule, budget or the communities affected by light rail
construction. Identify and address issues as early as possible.
Status of Work in the First Supplement.
Pursuant to the First Supplement, the City played a crucial role helping Sound Transit meet several major milestones for the Central Link Light Rail Project. These included the selection of a Locally Preferred Alternative, the timely completion of the
Draft and Final Environmental Impact Statements, the issuance of a Record of Decision, completion of Preliminary Engineering, and submittal of a Full Funding Grant Application.
In addition, the City adopted key legislation to facilitate the construction and operation of the Central Link Light Rail Project. City legislation included resolutions approving rail stations and alignment, an ordinance allowing Sound Transit
construction staging areas to be permitted as "temporary" uses, an ordinance approving provisions for permitting permanent light rail facilities on private property, an ordinance allowing Sound Transit to use City right of way for light rail, an
ordinance adopting the Downtown Tunnel Transfer Agreement, a resolution for Station Area Planning Framework Goals and Strategies, an ordinance adopting a Interim Station Area Overlay Zone and two ordinances extending the interim overlay, and approval of
a resolution adopting Concept Level Recommendations and Citywide Vision for Station Areas.
In accordance with the terms of the First Supplement, Sound Transit has reimbursed the City for valid expenses through December 31, 1999 related to the Central Link Light Rail Project. The table below summarizes estimated expenditures by City
Departments and Offices for the 1999-2000 timeframe. Estimated expenses to date (through June 2000) and an estimate of the amount remaining at the end of year 2000 are also shown.
In 1999 when the First Supplement was negotiated, the Locally Preferred Alternative for Link Light Rail had not yet been determined. Both the City and Sound Transit agreed to defer making cost estimates for the Department of Design, Construction and
Land Use (DCLU) activities in the year 2000 because not enough was known about what level of permitting and design review would be required. In addition, the Office of Economic Development (OED) has identified expenses for the Business Retention program
that Sound Transit agreed to fund beginning in 2000. This Second Supplement provides for Sound Transit to reimburse DCLU and OED for expenses incurred in the year 2000 in support of the Central Link Light Rail Project in addition to 2001-2002 expenses
as specifically described herein, now that the requirements are better defined.
Use of Unexpended Balance from the First Supplement
Sound Transit and the City will identify actual unexpended balances and tasks not implemented at the end of year 2000 that were included in the First Supplement. Appropriate tasks and associated budget will be carried over into 2001, as agreed to by
the City and Sound Transit. Sound Transit will reimburse the City for actual expenses occurring in 2001 which are related to the identified First Supplement tasks. The table below shows an estimate of the First Supplement balances that may be
remaining at the end of 2000.
City of Seattle 1999-2000 Interlocal Budget Estimates from the First Supplement
First Supplement Estimates 1999-2000
1999-2000 Expenditures. Estimated. Estimated Original Through Expenditures Remaining Department Estimate 6/30/00* 6/3012/31/00 Balance
SPO 573,876 284,989 221,246 67,641
DCLU** 328,405 270,505 57,900 0
SEATRAN 1,785,080 844,101 658,265 282,714
Plan Comm 19,000 17,445 1,555 0
Parks 52,270 6,805 7,220 38,245
SPU 660,000 307,106 290,000 62,894
City Light 1,275,190 246,704 300,000 728,486
Police*** 50,000 37,295 27,691 -14,986
Fire 156,000 97,539 57,592 869
Arts Comm 20,000 7,245 4,875 7,880
Total $4,919,821 $2,119,734 $1,626,344 $1,173,743
Police overage to be covered from SPD funds 14,986
Total Estimated Balance $1,188,729
Notes:
* These totals may not reflect all expenditures that occurred in this period. However, these adjustments have been taken into account in the estimated projection.
** Cost estimates for most DCLU activities in 2000 were deferred; therefore the full cost of such activities is not reflected in this estimate.
*** Overexpenditure in Police will be paid out of SPD funds.
I. SCOPE OF THIS SECOND SUPPLEMENT TO THE APRIL 20, 1998 MEMORANDUM OF AGREEMENT FOR INTERGOVERNMENTAL COOPERATION FOR THE CENTRAL LINK LIGHT RAIL TRANSIT PROJECT
A. Summary of Reimbursable Tasks
As noted in Section III.D. in the April 20, 1998 MOA, Sound Transit has requested the City to conduct tasks relating to (1) GIS Services and (2) station area planning, land use planning and input to the environmental process. In addition to these
activities, Section III.E. lists potential future activities to be performed by the City including review of design documents at various stages of completion. This Second Supplement addresses some additional reimbursable tasks requested by Sound
Transit from the City in three key areas, namely Public Works, Public Safety, and Business Retention and Community Assistance.
B. Time of Completion and Schedule
All of the tasks included in this Second Supplement shall be completed by the end of 2002 by the City, except as otherwise indicated in this Second Supplement. The project schedule for the Central Link Light Rail Project is attached as Exhibit 1.
C. Definition of Terms
As used in this Second Supplement, the terms and abbreviations shall be defined and/or identified as follows.
1. Thirty Percent Complete Submittal A submittal that presents the basic concept of the Central Link Light Rail Project including advanced detail on route alignment; station locations; station functional layouts and preliminary station architectural
concepts; existing utilities and proposed major utility line relocations; traffic lane configurations; structural types, sizes and locations; urban design concepts; new and proposed right-of-way limits; extent of roadway modifications; and other
supporting concepts to define the intent of the Central Link Light Rail Project. The submittal will include technical memoranda documenting trade off studies undertaken in support of the proposed design.
2. Sixty Percent Complete Submittal A submittal that is sufficiently complete to illustrate the entire scope of the work under design so that all reviewers can comment on the overall scope of the Central Link Light Rail Project and to support a cost
estimate with no items containing a contingency of more than 15% and no significant items with more than a 10% contingency. This submittal shall also include an updated cost estimate. (This submittal is intended to ensure that new, never before seen
items of significance do not appear for the first time in the Ninety Percent Submittal.)
3. Ninety Percent Complete Submittal The submittal that includes drawings, special provisions and supplemental technical specifications and updated cost estimates that are essentially complete with only items of insignificance needing detailing or
checking. All calculations shall be completed and checked in accordance with established quality control procedures. Drawings shall be nearly complete for bidding purposes and shall have incorporated or resolved all comments made during design review
of the Sixty Percent Complete Submittal, and other informal reviews. Unresolved comments shall be identified and addressed to the satisfaction of both parties.
4. One Hundred Percent Complete Submittal The submittal that is sufficiently complete for City permit approval. SEATRAN will provide a confirmation review to ensure that all City comments on the Ninety Percent Complete Submittal have been incorporated
into the One Hundred Percent Submittal prior to permit approval.
5. Central Link Light Rail Project Sound Transit's proposed light rail system within and between the City of Seattle and SeaTac.
6. LPA Locally Preferred Alternative
7. CADD Computer Aided Design/Drafting
8. TBM Tunnel Boring Machine
9. TPSS Traction Power System Substation
10. Working Day Any calendar day that is not a Saturday, Sunday or City holiday
D. Assumptions
The following assumptions were used by City departments and offices in estimating the effort required to provide the services requested by Sound Transit and the costs to be incurred by the City and reimbursed by Sound Transit in connection therewith and
under this Second Supplement.
1. With the exception of the University to Northgate segment, the light rail alignment, station locations, and maintenance base are as reflected in the adopted LPA. These tasks and estimates may need to be revised if changes to the LPA are made.
2. All of the tasks included in this Second Supplement are to be completed by the end of 2002, except as otherwise indicated in this Second Supplement.
3. Unless otherwise stated, these estimates are for work to be performed and reimbursement to be paid with respect to the light rail alignment.
4. Unless otherwise stated, these estimates are for work within the City's geographic limits. The City is willing to assist with additional work outside of its City limits, subject to future agreements. Sound Transit shall coordinate with Seattle
Public Utilities and City Light on any activity relating to or affecting any City facility or service south of the City's southern legal boundary (not utility service area boundary).
5. Sound Transit or its consultants, other than the City, will develop the actual design plans, except in the case of City Light utility relocations, which will be developed by City Light. Sound Transit will provide the City with a complete submittal
for the work to be done in each construction contract awarded by Sound Transit. Official City review, per Section II. of this Second Supplement, begins with receipt of these complete submittals.
6. Sound Transit will involve the City and seek input in the early stages of design development. Sound Transit will take the lead in coordinating regular Sound Transit/City team communication/meetings and the Transit Oriented Development process.
7. The City's estimates are based on Sound Transit meeting Sound Transit's schedule for design and construction of the Central Link Light Rail Project and adhering to the definitions of 30% , 60%-, and 90% Complete Submittal as outlined in Section I.B.
of this Second Supplement.
8. Sound Transit will give the City 15 (fifteen) working days prior notice of the expected delivery date of each submittal so that the City can prepare for the reallocation of staff to expedite the review.
9. The City will form interdepartmental teams that will develop a streamlined and expedited permitting process and business relocation assistance and transit oriented development support.
10. Sound Transit will manage and coordinate its consultants' requests for information from the City.
11. Sound Transit shall assume responsibility for acquiring all necessary property, easements and rights of entry for relocation, design and construction activities related to the Central Link Light Rail Project.
12. Sound Transit shall work with the City to help coordinate construction and permitting activities necessary to facilitate relocation of displaced owners and tenants so that such activities proceed in the most efficient manner possible.
13. Major issues will be identified and addressed in the early stages of design. To foster cooperation and to expedite review, issues shall be identified and resolved at the lowest practicable City and Sound Transit staff levels.
E. Common Services to be Performed by Appropriate City Departments and Offices
The following services will be performed by appropriate City departments and offices in support of the Central Link Light Rail Project.
1. Review and provide comments on technical reports, and environmental documents. Work with Sound Transit to identify, evaluate and select appropriate mitigation measures for inclusion in environmental documents.
2. Conduct design review of plans, work to achieve consensus on issues among departments and offices and provide unified, consistent comments to Sound Transit.
3. Work to achieve consensus on policy issues. Advise the City Council and Mayor on policy recommendations in support of formal City actions, including but not limited to an adopted resolution, to inform Sound Transit on the City's positions at major
milestones.
4. Participate in interdepartmental implementation teams.
5. When possible, integrate Sound Transit construction plans and schedules with plans and schedules of other City capital and maintenance projects to minimize the conflicts during construction and to reduce impacts of the City's long term maintenance
projects on Sound Transit operations.
6. Provide Sound Transit access to public City records and plans. Copying expenses at the City's standard fees may be included as part of the City's consolidated invoice to Sound Transit.
7. Work with Sound Transit to provide accessible, accurate, and timely information and to maximize public involvement in Sound Transit and City decision making related to the Central Link Light Rail Project.
F. Services to be Performed by Individual City Departments and Offices
In addition to the activities identified in Subsection I.D., the scope of activities and services to be performed by individual City departments and offices are grouped into the three categories of Public Works, Public Safety, and Business Retention and
Community Assistance as described below.
PUBLIC WORKS
Under this Second Supplement, the City will directly provide Sound Transit with design review, expedited permitting, utility relocation, and construction services. Publicly owned utilities will participate in the construction of the light rail system.
Construction work by City forces will utilize the City's apprenticeship and training programs.
Public Works services will be provided by City departments including Seattle City Light, Seattle Public Utilities, Parks, SEATRAN, and portions of DCLU. The following is a description of the scope of work, the expected results and measurements, and
budget estimate for each of these Public Works departments.
Seattle City Light (City Light)
1. Scope of Work
Manage, plan, design, and construct electrical transmission and distribution system relocations from Northgate to South 160th Street in the City of SeaTac along the Sound Transit Corridor. Perform civil engineering design for structural poles and
electrical undergrounding vaults. Plan, design, and construct temporary and permanent electric service connections for Sound Transit Traction Power Substations and tunnel boring equipment. Design and construct supporting improvements to distribution
feeders and substations as needed. It is critical to provide excellent project management and close coordination with all internal City Light functions, all impacted regional and local utilities, various City departments and offices and Sound Transit
to efficiently and safely design and construct necessary improvements.
Assumptions:
* Sound Transit contractor will provide civil infrastructure where required by City Light and agreed upon by City Light and Sound Transit.
* Sound Transit will be responsive to needs of Seattle City Light pertaining to issues with Sound Transit's contractor.
* Scope of Work assumes Overhead to Overhead utility relocation for Martin Luther King Jr. Way South.
* Right of Way activities, including acquisition rights of entry negotiation for utility related work are funded and performed by Sound Transit, in coordination with the City for those utilities impacted by the Central Link Light Rail Project.
* Sound Transit will perform all survey, drafting, base mapping, and civil contract preparation unless specifically agreed otherwise. Tunneling and construction activities will not damage electrical facilities identified to remain. Sound Transit will
develop monitoring plans adequate to protect electrical facilities.
* Sound Transit shall be responsible to protect critical City Light facilities, including the 115kV transmission line in Capitol Hill, from impacts related to the Central Link Light Rail Project.
* City Light design and construction schedules are based on Sound Transit progress. However, City Light, with sufficient notice, may also work in advance to level engineering and crew efforts and resources to avoid potential workload constraints.
Overtime may be necessary to meet schedules or clearances.
* City Light shall identify any betterments. Betterments identified by City Light shall be paid for by City Light.
Note that because the City Light Service Area extends into Tukwila, notwithstanding the assumption in Section I.D.4, the City Light scope of work describes work activities that are both within and beyond the city limits of the City.
Overall Project Tasks:
* Perform Project Management through a single point of contact. Manage and coordinate design and construction work among City Light's three service centers, power stations, and systems planning.
* Provide Service Representative liaison with City Light customers primarily to schedule and negotiate outages.
* Supervise City Light staff and attend coordinating meetings.
* Oversee material procurement, accounting, and other project administration and management activities
* Oversee street use permit acquisition, and asset management and maintenance, operation, and ownership negotiations.
* Complete quality control designs and cost estimates
* Oversee construction contracts as required.
* Represent City Light on interdepartmental and Sound Transit design and permit teams.
* Review plans and cost estimates performed by other agencies.
Pacific Street/Capitol Hill/Pine Street 2001-2002
a) Design
* Conceptual design for electrical relocation on Capitol Hill to accommodate possible alternative crossover track and station location.
* Design Capitol Hill relocations from 30% to 100% complete submittal.
b) Electrical Services
* Procure and construct civil temporary facilities to Tunnel (no permanent connections in 2001-2002).
* Construct temporary electrical connections to TBM and TPSS. Work includes reconductoring at the Convention Place Station (Pike Street) and extension of 26 kV to serve the Pacific Street Station.
c) Electrical distribution relocations
* Construct distribution system temporary and permanent relocations along Broadway and parallel/connecting streets based on civil work by Sound Transit contractor and electrical work by City Light.
* Inspect civil infrastructure installed by Sound Transit that affects City Light service/property.
* Provide ongoing inspection during Sound Transit installation of temporary support structure on Pine Street (assumes main City Light Pine Street construction takes place in 2000 under a separate agreement).
d) Electrical Transmission Line Protection
* Ongoing inspection/safety watch of critical 115kV oil filled pressurized buried transmission line.
E-3 Busway, Forest St., Maintenance Base & Beacon Hill Tunnel 20012002
a) Design
* Design from a 60% Complete Submittal to a 100% Final Design level for electrical and civil relocation/construction for Forest Street and Maintenance Base.
* Design from a 5% Complete Submittal level to a 30% Complete Submittal level Beacon Hill Tunnel Electrical, civil and pole relocation/construction.
* Design from a 60% Complete Submittal to a 100% Final design level E-3 Busway electrical distribution.
* Design from a 60% Complete Submittal to a 100% Final design level E-3 Busway poles/foundations.
* Design from a 30% Complete Submittal to a 60% Complete Submittal level electrical distribution relocation due to conflict with Sound Transit Beacon Hill Tunnel and Forest Street Aerial Structure.
* Design from a 60% Complete Submittal to a 100% Final design level E-3 Busway transmission civil and electrical infrastructure.
b) Electrical Services
* Construct minor temporary electrical services except at Beacon Hill. Procure transformers and poles for temporary services.
c) Electrical Distribution Relocations
* Relocate distribution along E-3 Busway (complete by end of 2002).
* Relocate distribution for Maintenance Base and Forest Street to approximately 75% complete construction level by end of 2002.
* Relocate overhead and underground distribution at northwest Beacon Hill Portal to a 50% complete construction level.
d) Electrical Transmission Relocations
* Relocate overhead to overhead transmission lines and hardware in E-3 busway (complete by end of 2002).
* Install underground conduit in E-3 busway at City Light's cost in coordination with Sound Transit schedule. Negotiate transmission clearances with affected agencies.
* Sound Transit contractor to remove existing poles and foundations; and install new poles and foundations. City Light will procure the new poles.
Martin Luther King Jr. Way South: Beacon Hill East Portal to Boeing Access Road 2001 2002
a) Design
* Design from a 60% to 90% Complete Submittal level the electrical & pole distribution overhead to overhead permanent relocations along Martin Luther King Jr. Way South and adjacent/intersecting streets.
b) Electrical Services
* Install temporary services as agreed upon by Sound Transit and City Light to be delineated at a later time.
c)
Electrical Distribution Relocations
* Procure and construct to a 20% complete level of overhead to overhead permanent relocations along MLK and relocate existing underground services south of the McClellan St. Station in the Beacon to South Walden St. segment.
* Provide inspection and response to work by Sound Transit contractor or by other utilities in vicinity of energized lines.
Boeing Access Road to So. 154th and International Boulevard 2001 2002
Note: This assumes the Tukwila corridor is Boeing Access Road to E Marginal Way to SR599 to I-5 to SR518 and relocations are overhead to overhead.
a) Design
* Design from a 30% Complete Submittal to 60% Complete Submittal level to raise distribution feeders at So. 112th.
* Design from a 30% Complete Submittal to 60% Complete Submittal level to raise distribution at Boeing Access Road.
b) Electrical Transmission Relocations
* Procure transmission poles and hardware and initiate clearance requests with appropriate agencies.
2. Results and Measurements
* Draft design submittals for each segment of the Central Link Light Rail Project in coordination with Sound Transit's schedule.
* Review and comments within times agreed upon between the City and Sound Transit in Section II.D of the Second Supplement.
* Material and equipment procurement for each segment. Material and equipment procurement that is needed for City Light infrastructure work on the Central Link Light Rail Project.
* Relocation and installation construction for City Light infrastructure, based on Job Order submittals to crews as agreed upon by Sound Transit.
3. Budget Estimate
2001
2002
Design
651,509
409,895
Construction
2,632,091
3,511,305
Seattle City Light Total
$3,283,600
$3,921,200
Seattle Public Utilities (SPU)
1. Scope of Work
Seattle Public Utilities will assist in overall project management and design coordination; provide plan reviews for utility infrastructure including water, sewer and drainage systems; oversee materials usage and certification and review for all City
(SEATRAN, SPU and City Light) infrastructure contract work; and assist Sound Transit and its consultants in all phases of utility design, construction and service coordination.
Water Operations and Design
Assumptions:
a) Sound Transit and SPU will develop a strategy to resolve electrical grounding issues resulting from the Central Link Light Rail Project related to water rearrangements with respect to grounding to City water facilities.
b) Tunneling and construction activities will not damage water facilities identified on plans as remaining in place. Monitoring construction for consistency with plans and field observations will be adequate to protect water facilities.
c) Sound Transit and its consultants will design water relocations unless otherwise agreed by Sound Transit and SPU. To date, SPU has agreed to design the 20-inch transmission pipeline relocation at Capitol Hill Station. SPU will also design
transmission pipeline relocations/encasement at the rail crossings. SPU will have no responsibility for protection or relocation of private or other public water systems impacted by the Central Link Light Rail Project.
d) Sound Transit and SPU will work together to resolve settlement and vibration issues from rail/tunnel construction, if any are identified.
e) No estimate for SPU labor is included for moving staff, equipment, or materials and altering business functions to accommodate Sound Transit's need to utilize space at the Water Operations Control Center. These costs will need to be funded by
separate agreement as the impacts become known.
f) Sound Transit will perform all survey, drafting, basemapping, and contract preparation unless specifically agreed otherwise.
Tasks and Activities:
SPU will perform research, plan reviews, pipeline cut & caps, connections, shutdowns, dewatering and valve operations, preparation of service lists and customer notification and relations, emergency response (if needed), specialized inspections, health
& safety plans for operations, internal coordination, pipeline condition inspections for design, and final inspections.
Construction Inspections for Water Operations:
In addition to City inspection by SEATRAN's street use inspector, SPU may require the following special inspections to be performed. SPU will work with Sound Transit to develop a detailed plan for inspection. Sound Transit and the City will develop a
plan and interagency agreement for construction inspections that will provide construction quality assurance and quality control. The following listed items will require inspection for compliance with City of Seattle Standard Specifications during
construction. This will be performed pursuant to the Sound Transit/City of Seattle interagency agreement. Inspections to be performed by SPU personnel are specifically noted.
a) Cathodic protection, electrical isolation, test station, and joint bonding inspections and oversight provided by the SPU Corrosion Inspection Unit.
b) Weld inspection for steel pipelines by certified welding inspector (SPU).
c) Water quality inspection for connections and new water facilities.
d) SPU "observer" inspection for water system construction.
e) Health and safety inspection in the event that any hazardous material is encountered and to handle Health and Safety Plans, monitoring, worker safety, etc.
f) Water service/meter inspections by SPU Customer Services.
Drainage and Wastewater Operations and Design
Assumptions:
a) Sound Transit will provide complete base mapping (including research of public information sources) and geotechnical information.
b) SPU will complete the Norfolk Drainage Basin Study that will be utilized by Sound Transit when preparing drainage plans for the Central Link Light Rail Project in the vicinity of the study.
c) This estimate does not include the cost of any design services. Design services would be paid pursuant to separate agreements.
d) This estimate excludes review of Central Link Light Rail Project elements that may be off the light rail main line route, such as a drainage project in the Norfolk drainage basin or improvements in the station areas outside of the public right of
way.
e) Review does not include grading review on private properties.
f) Review does not include drainage elements to be owned and operated by Sound Transit, i.e., track drains, aerial drains, roof drains, wall drains, tunnel drains, plumbing.
g) Sound Transit will provide to the City for its review a complete settlement monitoring program.
h) Sound Transit will coordinate design team contacts with City staff to minimize repetition.
Tasks and Activities:
a) Review plans submitted by Sound Transit for impacts on City owned sewers and stormwater systems.
b) Review hydraulic calculations.
c) Check plan impacts on service drains and service sewers owned by customers, including wall drainage when the wall is owned and maintained by SEATRAN.
d) Check the interface with other civil design disciplines.
e) Review grading within City right-of-way.
f) Meet with Sound Transit and consultants and respond to requests for information.
g) Provide design standards to Sound Transit.
h) Perform field checks.
i) Review settlement monitoring plans.
j) Review construction erosion and sediment control plans and the plans for disposal of construction wastewater.
k) Provide coordination of Drainage and Wastewater operations, and request special inspections when SPU deems such actions to be appropriate.
l) Answer requests for information and provide design support for Sound Transit when changed field conditions are encountered during construction.
m) Support City inspection staff during construction.
n) Approve design changes and coordinate reviews with SPU Drainage and Wastewater Operations staff.
o) Assist Sound Transit to identify and evaluate strategies for compliance with storm drainage codes.
Construction Inspections for Drainage and Wastewater: Sound Transit and the City will develop a plan and interagency agreement for construction inspections that will provide construction quality assurance and quality control. The following listed
items will require inspection for compliance with City of Seattle Standard Specifications during construction. This will be performed pursuant to the Sound Transit/City of Seattle interagency agreement. Inspections to be performed by SPU personnel are
specifically noted.
a) Pipe (including casings) to confirm that size, material, source, joints, gaskets and fabrication are in accordance with the approved plans, specifications and submittals.
b) Pipe to confirm that construction is on line and grade and that joints are pushed home using manufacturer's recommended and City approved procedures and that all pipe handling follows manufacturer's guidelines for quality assurance.
c) Pipe to make sure that TV inspection of pipelines is complete and accepted by drainage and wastewater operations prior to construction of final pavement.
d) Pipe to make sure with Sound Transit that pressure testing and deflection testing conform to City standards and are completed and recorded.
e) Pipe bedding to confirm that material meets plans and specifications and that installation provides adequate support to the pipe.
f) Maintenance Holes (Manholes) to confirm that size, material, source, joints, gaskets and fabrication are in accordance with the approved plans, specifications and submittals.
g) Maintenance Holes (Manholes) to confirm that ladders and appurtenances are in accordance with the approved plans, specifications and submittals.
h) Maintenance Holes (Manholes) to confirm that channeling is complete to City standards.
i) Maintenance Holes (Manholes) to confirm that the joints of the connecting pipe meet City standards.
j) Tees and fittings to confirm that size, material, source, joints, gaskets and fabrication are in accordance with the approved plans, specifications and submittals.
k) Tees and fittings for location and accuracy of as-built information.
l) Couplings to confirm that field-cut pipe joints meet City standards.
m) Service sewers and service drains (pipe, fittings, and cleanouts) to confirm that they meet the plans, specifications, City standards and are properly recorded as to their as-built location.
n) Service sewers and service drains to investigate and assure service continues even when the service is not identified on the base map.
o) Catch basins and inlets (including grates and covers) to confirm that type, source, fabrication and quality are in accordance with the approved plans and specifications and submittals.
p) Catch basins to confirm that the trap is in accordance with the approved plans and specifications and submittals.
q) Any additional water quality device for conformance to the approved plans, specifications and submittals.
r) Grading to coordinate any field adjustments in either profile or cross section with Sound Transit and SEATRAN.
s) Erosion and sediment control plan implementation for conformance with the City's adopted construction best management practices, which include protection of all existing sewer and drainage infrastructure and immediate cleaning of impacted drainage
structures.
t) Clearances with other utilities to confirm that they meet City standards.
u) Landscaping field changes to confirm that they do not conflict with utility requirements for future rehabilitation and replacement work.
v) Settlement measurements for tunneling work to confirm that settlement does not exceed allowed tolerances and to coordinate utility response to unexpected settlement.
w) Connections to existing sewers and drains to coordinate work by Drainage and Wastewater Operations and for protection of existing utilities.
x) Interim as-built drawing submittals to coordinate updating of City records.
Materials Laboratory Services
SPU Materials Laboratory shall provide construction materials and geotechnical engineering oversight in City's right-of-way during design and construction.
Assumptions:
a) SPU will provide materials oversight and review for Central Link Light Rail Project elements located in City's right-of-way.
b) Sound Transit will be responsible for reviewing all materials submittals prior to sending copies to the SPU Materials Lab.
c) Materials Lab will provide technical support and review of materials submittals, specifications and plans as needed.
Tasks and Activities:
a) Geotechnical report review.
b) Materials Lab consultations and meetings with Sound Transit and consultants.
c) Geotechnical consultation and meetings with Sound Transit and consultants.
d) Materials Lab consultations and meetings with SPU/SEATRAN design.
e) Geotechnical consultations and meetings with SPU/SEATRAN design.
f) Research City records and record pertinent information.
g) Review Central Link Light Rail Project materials specification and plans.
h) Review geotechnical specification and plans.
i) Review materials testing, verification and assurance results.
j) Review and verify fabrication inspection process.
k) Review Quality Control & Quality Assurance process.
l) Field and site visits as required.
m) Provide technical input and review of City's materials standards.
Real Estate Services
Tasks and Activities:
a) Operations and Control Center: review of design plans for descriptions, identification, and property impacts to SPU Control Center & metering and water quality lab.
b) Meetings, negotiations and review to provide temporary construction easements and permanent property agreements, preparation and review of necessary title reports, assist in identification of construction and permanent operational impacts to SPU
facilities.
c) General coordination with Sound Transit on SPU Real Property issues.
d) Legislation preparation and processing for SPU activities.
2. Results and Measurements
a) Utility design disciplines for water, sewer and drainage systems will provide design reviews and comments consistent with City design standards within the agreed upon time frames for City owned and operated facilities.
b) Successful negotiation and management of City review and approval process for property agreements to utilize SPU Water Operations Control Center property as part of Forest Street alignment and Beacon Hill tunnel portal construction.
c) Water operations crews will provide shutdowns, cutouts and connections to and from the water system to insure continuous customer service during construction.
d) Water quality inspectors will provide necessary inspections and sampling.
e) Water, sewer and drainage pipe systems will be inspected, as necessary, for condition before, during and after construction.
f) SPU will provide timely reviews of all construction materials and materials certifications for City owned (City Light, SEATRAN and SPU) utility infrastructure installations.
3. Budget Estimate
2001
2002
Seattle Public Utilities
$791,658
$875,564
Parks and Recreation
1. Scope of Work
a) Review and comment on station area planning and light rail alignment design documents for the Roosevelt and Northgate alignment.
b) Design reviews, comments (in 2001) and inspections of work (in 2002) of McClellan Station construction and mitigation directly affecting parkland in Cheasty Blvd./Mt. Baker Blvd. Right-of-Way.
c) Develop specific agreements for surface and subterranean easements for construction in Cheasty Greenbelt, under Bobby Morris Playfield, Pacific St. (Burke-Gilman Trail) and possibly at various locations along the Roosevelt and Northgate alignment.
d) Staff participation in internal City meetings and meetings with Sound Transit staff to coordinate Parks actions, and attendance at public meetings and workshops to discuss proposals affecting Seattle parks.
2. Results and Measurements
Products will be property agreements and permits to utilize parklands where necessary, formal written comments on documents reviewed, and written construction inspection comments where warranted.
a) Advice to Sound Transit re: parklands implications of rail alignments and station design concepts, and response to mitigation designs where applicable, e.g., University Heights Center site restoration consistent with subsequent park uses of the site,
Ravenna Blvd. crossing, Rainbow Point view protection, and activities related to barging of tunnel spoils in Portage Bay that may affect nearby parklands, e.g., North or South Passage Point Parks, Montlake or West Montlake Parks.
b) Integration of design of McClellan Station (especially its south entrance and the necessary vehicular connections to the station site and retail properties to the east) with Parks and Recreation Department's implementation of improvements to Cheasty
Boulevard right of way immediately south of the station.
c) Issuance of Park use permits after working with Sound Transit to assure Sound Transit meets legal requirements for Sound Transit to utilize surface or subterranean parklands property, and to assure appropriate restoration of any disturbed sites.
d) Consistency and clarity in communication of City and departmental policies/guidelines re: Sound Transit's completion of facilities affecting Seattle parklands, and assistance to Sound Transit in evaluating public comments related to parklands.
3. Budget Estimate
2001
2002
Parks and Recreation
$21,950
$22,718
Seattle Transportation Department (SEATRAN)
1. Scope of Work
Assumptions:
Anticipated SEATRAN work for Sound Transit in 2001
* 90% Complete Submittal and 100% Complete Confirmation Submittal reviews/approvals for all Sound Transit civil facilities contracts except C500 (Downtown Tunnel Retrofit).
* Design development consultations and support for work on all Sound Transit contract packages in the City of Seattle.
* Construction activities associated with: (1) Pine Street cut and cover; (2) barge/conveyor construction at Pacific St; (3) utility relocations on Broadway; (4) staging area set-up at all tunnel LB235 station areas; (5) shaft excavations and related
heavy civil work at 45th Street, Pacific St and First Hill Stations.
Anticipated SEATRAN work for Sound Transit in 2002
Construction activities associated with: (1) Tunneling, shaft excavations, Capitol Hill cut and cover and other heavy civil work for LB235; (2) contracts DS700 (ID to East of I-5), DS810 (maintenance base) and DS720 (Beacon Hill Tunnel).
a) SEATRAN is responsible for geotechnical and structural review and inspection work that would normally fall under the purview of DCLU unless stated otherwise in the inter-departmental agreement between SEATRAN and DCLU.
b) SEATRAN is responsible for City-wide coordination of Sound Transit design and construction implementation.
c) Design and construction services for projects identified in the Downtown Tunnel Transfer Agreement to support buses coming out of the Downtown Seattle Transit Tunnel in 2004 are not included in this estimate.
d) Design and construction services for projects that Sound Transit is responsible to complete, but that the City may take the lead on, are not included in this estimate. These projects include: (1) improvements on: a) NE 43rd St. between 15th Ave NE
and University Way NE, b) S. Edmunds St. between Martin Luther King Jr. Way and Rainier Ave., and c)S. Henderson St. between Martin Luther King Jr. Way and the Rainier Beach business district; and (2) the Chief Sealth Trail "parallel bike route" in the
Rainier Valley.
e) SEATRAN will hire four (4) new full time employees to cover the workload anticipated by SEATRAN for construction inspection services (based on double shifting). Sound Transit will provide office space, furniture, automobiles, computers, phones and
any other equipment that is required for these positions (co-location). Alternatively, Sound Transit will pay for the up-front costs of these items as well as the operating costs for automobiles which is not included in the fully loaded rate used to
develop a dollar cost estimate for Sound Transit work.
SEATRAN Tasks and Activities
a) Design development support to help ensure Sound Transit prepares submittals that are consistent with City standards, including the Seattle Design Guidelines for the Link Light Rail Project, and to help facilitate design review and permitting.
b) Coordinate City-wide design review of all submittals including design/build submittals. Activity includes: coordinating presubmittal reviews, receiving and disseminating submittals to City reviewers, collating and tracking all City review comments,
identifying and resolving conflicting comments, preparing and delivering one non-conflicting set of comments to Sound Transit, tracking all City comments and Sound Transit responses over time, facilitating reviews to meet Sound Transit schedule
requirements.
c) Provide project management and coordination for the department and the City for the implementation phase of the Central Link Light Rail Project.
d) Review 90% Complete Submittals for consistency with City design standards, Seattle Design Guidelines for Link Light Rail Project, and SEATRAN design objectives. This includes review of system elements within the public right-of-way that are within
SEATRAN's purview as well as geotechnical/structural elements outside the public right-of-way that are normally within DCLU's purview.
e) Confirmation review of 100% Complete Submittals to ensure 90% Complete Submittal review comments have been incorporated and that plans are permit ready. Write and issue construction permits.
f) Monitor and track permits and permit compliance issues.
g) Assist Sound Transit and contractors by performing the following design support tasks during construction: a) responding to contractor questions, b) providing design assistance in the field, c) responding to changed conditions, d) reviewing
submittals, e) approving traffic control plans, and f) providing public relations support.
h) Inspect construction activity within the public right-of-way for compliance with construction permit requirements.
i) Inspect the geotechnical and structural elements of construction activity on property outside the public right-of-way per an interdepartmental agreement with DCLU.
j) Issue commercial vehicle permits and enforce permit requirements. Activities commonly associated with commercial vehicle enforcement include checking haul routes, weighing trucks, inspecting trucks and job sites for safe operations, and ensuring
that streets remain clean.
k) Provide crew work including but not limited to making channelization layouts, producing signs and markings, meter hooding services, programming and installing controllers, actuating equipment and maintaining the street.
2. Results and Measurements
a) Effective coordination for the City's plan review efforts, with reviews meeting turnaround times agreed to by Sound Transit and the City in Section II.D of this Agreement, and City comments reflecting consistency among reviewers.
b) Effective City-wide project management for the implementation phase on behalf of the City, including: early identification and resolution of issues to be addressed by the City and Sound Transit, coordination with Sound Transit of a master schedule
for all City permits required for the Central Link Light Rail Project; and coordination of implementation agreements between the City and Sound Transit concerning utility funding, construction management and inspection, and the maintenance and
operations interface between City facilities and Sound Transit Light Rail facilities.
c) Effective field monitoring to ensure that City permit conditions for construction in the right of way are adhered to by Sound Transit contractors. The result will be effective oversight construction inspection for all features in the public right of
way, including all elements of roadways and roadway infrastructure, the proper installation location of all public and private utilities, and the monitoring of contractor execution of approved construction traffic control plans and truck haul permits,
all in consultation and coordination with Sound Transit's construction management efforts.
d) The timely provision of SEATRAN field crew support activities needed to maintain the contractor's schedule.
3. Budget Estimate
2001
2002
SEATRAN
$2,174,020
$1,443,683
Department of Design, Construction and Land Use:
1. Scope of Work
The Department of Design, Construction and Land Use (DCLU), is the lead City agency for land use, electrical and noise-related permits. DCLU will also review Sound Transit construction plans at the 30%, 60%, and 90% Complete Submittal stages, and
perform inspections during construction. In addition, DCLU will provide input to Sound Transit's streetscape and urban design improvements to connect stations with important neighborhood centers.
Assumptions:
* DCLU will review Sound Transit construction plans for compliance with the Uniform Building and Mechanical Codes and ADA requirements, and will advise the Seattle Transportation Department on structural and geotechnical issues as needed. SEATRAN will
issue the actual construction permits for Sound Transit according to the April 2000 Memorandum of Agreement between DCLU and SEATRAN. This avoids requiring separate permits for work inside and out of the right-of-way.
* Payment by Sound Transit for work on construction permit review and construction inspection will be at the hourly rate set in the DCLU Fee Ordinance, in lieu of paying value-based construction permit fees.
* Sound Transit will pay fees for other types of permits according to the DCLU Fee Ordinance, including but not limited to the following. The fees for these permits are not a part of the funding described in this Agreement.
* Building permits for: connections from stations to existing buildings, commercial tenants within the stations, and shoring of adjacent existing buildings
* Electrical permits
* Land use permits
* Noise-related permits
The following tasks describe the scope of services for DCLU in 2000-2002:
a) Light Rail Review Panel (LRRP)-Conduct plan review of all sets of construction documents at 30%, 60% and 90% Complete Submittals as described in the Seattle Light Rail Review Handbook, to ensure compliance with Seattle Design Guidelines for Link
Light Rail; staff Light Rail Review Panel (LRRP) review of design; resolve urban design issues. Provide consolidated comments and design review for three City commissions: Design, Planning, and Arts.
b) Permit Coordination-Participate in joint City/Sound Transit committees to coordinate construction efforts, including Fire Life Safety Committee, Utilities and Construction Committee, Permit Management Work Group, and Light Rail Design Committee.
Participate in City Implementation Team.
c) Land Use Permit Expediting-Expedite Sound Transit permits by holding extensive pre-application meetings and reviewing plans before applications are made.
d) Construction Plan Review-Review construction contract documents at the 30%, 60% and 90% Complete Submittal levels, for compliance with the Uniform Building and Mechanical Codes and ADA requirements (SEATRAN will issue the actual construction permits
according to a Memorandum of Agreement between DCLU and SEATRAN).
e) Construction Inspection-Perform inspections and monitoring for code and permit condition compliance.
f) Right-of-way Design-Participate in conceptual design of connector streets and other rights-of-way associated with Central Link Light Rail Project construction.
2. Results and Measurements:
a) LRRP--Turnaround time of all plan sets within time agreed by City and Sound Transit in Section II.D of this Agreement; Central Link Light Rail Project meets City design guidelines; urban design issues are resolved in an effective & timely manner.
b) Permit Coordination--Construction drawings meet City requirements when submitted; surprises are minimized; public outreach is coordinated; late design changes are avoided; design and construction issues are resolved in an effective and timely
manner.
c) Land Use Permit Expediting-Sound Transit Master Use Permit applications are complete when submitted; issues are resolved at an early stage, generally before permit application; reviews are completed expeditiously.
d) Construction Plan Review--Approved Central Link Light Rail Project meets City standards; reviews are completed within times agreed on between City and Sound Transit in Section II.D of this Agreement.
e) Construction Inspection-Sound Transit construction meets City standards; inspections are done within time agreed on between City and Sound Transit (generally within 24 hours).
f) Right-of-Way Design-Right-of-way design for streets associated with Central Link Light Rail Project construction will be integrated with stations and surrounding areas, and respond to neighborhood planning issues.
3. Budget Estimate
2000
2001
2002
DCLU
$228,508
$769,839
$601,381
PUBLIC SAFETY
To successfully complete construction of the system, the City shall provide Sound Transit emergency response services for tunnel construction (Fire Dept.) and traffic control in construction areas (Police Dept.). Specially trained and dedicated staff
will provide this service. In addition, the City will provide coordinated and expedited permitting.
Public Safety services will be provided by the City's Fire Department and Police Department. The following is a description of the scope of work, the expected results and measurements, and budget estimate for each of these Public Safety departments.
Seattle Fire Department (SFD)
1. Scope of Work
a) Review architectural plans for compliance with Seattle Fire Code and related Building Code requirements associated with fire and life safety systems, and assist with establishing fire protection and life safety system requirements for various
construction and occupancy conditions.
b) Perform technical reviews of the design drawings and specifications for fire protection systems for conformance with nationally recognized standards, equipment listings, and sound engineering principles.
c) Review design criteria, ventilation and other technical reports for impacts on fire safety and suppression.
d) Modify computer aided dispatch response protocols to reflect changes in level of response and response routes due to alignment configurations, construction activities and addition of new light rail stations.
e) Conduct research for the development of codes, ordinances, inspection programs, and training programs related to fire protection and life-safety for fixed guideway mass transit systems.
f) Participate on the Fire-Life Safety Committee.
g) Assist with establishing water pressure and hydraulic information, including conducting hydrant flow tests, if needed.
h) Respond to Sound Transit requests for information, clarification and resolution of design related issues.
i) Bring Fire Department inspectors into the design process and assist with minimizing differences of understanding among various Fire Department sections.
j) Provide fire code review at design milestones to ensure that completed Central Link Light Rail Project Final Design documents are acceptable to SFD.
k) Provide periodic inspection of Central Link Light Rail Project facilities during construction to verify compliance with approved construction documents.
l) Provide Mine Rescue teams during the construction of the new Central Link Light Rail Project tunnel sections in accordance with 30 CFR 49 and WAC 296-155-Q. Each Mine Rescue team will consist of a minimum of five people specifically trained in Mine
Rescue. The Mine Rescue teams will be located to enable at least two teams to be mobilized on-site at any tunnel construction access location within 30 minutes of notification, and for two additional teams to be mobilized on-site within two hours of
notification.
m) Provide specific mine safety and mine rescue training to Fire Department Mine Rescue team members. Provide operations level training to all other Fire Department operational response staff.
n) Provide necessary equipment for Mine Rescue to include, but not be limited to, breathing apparatus, shoring equipment, jacks, supports, rescue devices, vehicles, harnesses, and transport vehicles.
o) Provide management, administration, and liaison with Sound Transit Central Link Light Rail Project to ensure rapid ready response to reported underground incidents during construction of the Sound Transit Central Link Light Rail tunnel.
p) Participate in joint quarterly drills and training exercises with Sound Transit Central Link Light Rail Project and its Contractors to ensure readiness in the event of an underground emergency.
q) Participate in monthly construction safety meetings to ensure familiarization with Sound Transit Central Link Light Rail Project construction sites and Central Link Light Rail Project status.
2. Results and Measurements
a) Construction plan sets and shop drawings receive expedited review to meet time frames agreed upon by City and Sound Transit; technical code issues and questions are resolved in a timely and efficient manner.
b) Sound Transit construction complies with Fire Code and applicable National Fire Protection Association Standards; Fire Department permit and new construction inspections provided within the time agree on between the City and Sound Transit (generally
within 24 hours).
c) Tunnel construction sites inspected periodically in conjunction with normally scheduled contractor walk-through to ensure code compliance and to monitor changing conditions at the sites which might impact Fire Department response.
d) Emergency response plans developed throughout the construction phase, including incident action plans for each work site to ensure effective and efficient emergency responses during construction. Quarterly drills will be performed to provide
opportunity to exercise emergency response plans prior to actual events.
e) All Fire Department Engine companies, Ladder companies and Battalion Chiefs receive initial operations level training on mine rescue procedures during 2001.
f) Fire Department response protocols modified as needed to meet changing traffic conditions at construction sites to ensure appropriate Fire Department resources are dispatched to various types of incidents.
g) Mine Rescue team equipment and apparatus procured and teams trained in time to be ready to respond when construction of the tunnels begins.
3. Budget Estimate
2001
2002
Staff Costs
1,224,784
1,237,044
Training
247,696
70,768
Vehicle Acquisition and Maintenance
*829,680
19,680
Special Equipment & Maintenance
471,281
63,040
Total Seattle Fire Department
2,773,441
1,390,532
* Includes the cost for two rescue vehicles and acquisition and operations expenses for three response vehicles.
Seattle Police Department (SPD)
1. Scope of Work
The City of Seattle, by ordinance, requires traffic control officers to be present where construction is being performed that may cause impacts to the normal progression of traffic through signalized intersections. It is common for the construction
contractor to contract directly with individual police officers for this service. The City of Seattle Police Department shall provide centralized traffic control services directly to Sound Transit for the Central Link Light Rail Project to guarantee
consistent service delivery for the benefit of all parties. This initial agreement is for an anticipated staffing level based on a combination of City ordinance and construction site logistical requirements. The agreement will be evaluated on a
quarterly basis to adjust the workforce as necessary, based on the Central Link Light Rail Project schedule. This Second Supplement staffs posts with motorcycle officers; however additional posts created by changes in the Central Link Light Rail
Project schedule may be staffed by parking enforcement officers where acceptable to Sound Transit.
a. The Seattle Police Department (SPD) shall provide one full time Lieutenant to coordinate SPD activities with Sound Transit's Central Link Light Rail Project and to manage the traffic control contingent of SPD officers and Parking Enforcement Officers
(PEOs).
b. SPD shall participate in monthly Fire Life/Safety meetings.
c. SPD shall review, and coordinate, the traffic control plan produced by Sound Transit Central Link Light Rail Project to assure compliance with City codes and ordinances.
d. SPD shall provide a combination of Motorcycle Officers and Parking Enforcement Officers (PEOs) to provide traffic control where needed by Sound Transit and/or required by City ordinance Sound Transit and SPD will work together to determine when
PEO's can be used in a cost effective manner.
e. Seattle police officers or parking enforcement officers shall be used to provide traffic control at all signalized intersections where Central Link Light Rail Project construction will occur, and at any time that signal indications need to be
countermanded in order to expedite traffic around construction areas.
f. SPD shall assign personnel on a continuous basis, with the intent of maintaining the same officers in these assignments for the duration of the construction of this phase of the Central Link Light Rail Project. The Sound Transit Central Link Light
Rail Project office will be the ranking SPD Officer's work reporting location for the duration of this assignment.
g. SPD shall directly manage this combined contingent of officers to ensure conformance with City, SPD and Sound Transit requirements. Personnel standards will be those of the City.
h. Sound Transit shall provide daily work requests to the ranking SPD Officer.
i. SPD shall manage shifts, work hours, leave, and other absences to ensure that all work requests are staffed.
j. Weekly timesheets and progress reports shall be issued by SPD to Sound Transit.
2. Results and Measurements
a. Worksite Traffic Control Plans will receive expedited approvals contingent upon combined SEATRAN and Police Department review.
b. Sound Transit Central Link Light Rail Project construction sites will be in compliance with municipal ordinances regarding worksite traffic control.
c. SPD will train and deploy a special assignment contingent of officers to exclusively handle Sound Transit Central Link Light Rail Project traffic control on a rotating basis.
d. Sound Transit will ensure that SPD staff receive reasonable time for administrative duties as well as travel time to and from worksites.
e. SPD will provide weekly reports to Sound Transit Central Link Light Rail Project on officer deployment to verify site staffing.
f. At least 85% of the officers assigned to Sound Transit Central Link Light Rail Project worksite traffic duty will be from the motorcycle division of SPD.
g. SPD will adjust staff assignments on a daily basis to minimize traffic congestion at Sound Transit Central Link Light Rail Project worksites.
h. SPD and SEATRAN will develop and implement a Worksite Traffic Staffing Plan for the Sound Transit Central Link Light Rail Project sites.
3. Budget Estimate
2001
2002
Seattle Police Department
$531,665
$1,302,921
BUSINESS RETENTION AND COMMUNITY ASSISTANCE
Sound Transit and the City share goals of expanded ridership, transit oriented development, minimizing and mitigating business and residential impacts, and providing proactive community involvement. The City recognizes that Sound Transit has a core
mission to build the light rail system and may wish to contract for certain services that help meet these goals such as business retention, transportation demand management, and City legislative actions such as rezones.
Business Retention and Community Assistance services will be provided by the City's Strategic Planning Office, Office of Housing, Office of Economic Development, and portions of the Department of Design, Construction and Land Use. The following is a
description of the scope of work, the expected results and measurements, and budget estimate for each of these Business Retention and Community Assistance activities.
Strategic Planning Office
1. Scope of Work
The Strategic Planning Office (SPO) is the lead City of Seattle agency for two major elements of Sound Transit work. The first is programmatic to Central Link Light Rail Project; the second provides City services to Central Link Light Rail Project on a
geographically focused basis.
a) City/Sound Transit Program Management: SPO establishes and manages the full extent of all City of Seattle efforts conducted under various City-Sound Transit Agreements; manages the City's Sound Transit-related workplan; is responsible for Sound
Transitrelated consultant contracts in the Executive Department Offices; provides transportation analysis and policy support for Sound Transit Board members and Seattle's elected officials; develops communication strategies and manages the City's Sound
Transit communication activities.
b) Station Area Management: SPO identifies, initiates, and provides oversight on critical urban design, architectural and development issues relevant to Central Link Light Rail Project design and real property activities; and initiates and provides
oversight of various City investment planning, incentive program, and regulatory activities relevant to the various light rail station areas. SPO's geographically-assigned staff also manage and support a wide range of City efforts and initiatives
critical to Central Link Light Rail Project success, including projects and ongoing activities of diverse community stakeholders, private and other public investors.
TASKS AND SERVICES:
CITY/SOUND TRANSIT PROGRAM MANAGEMENT
a) Program Management: Provide oversight and support for a wide range of Central Link Light Rail Project implementation activities. Develop and negotiate Interlocal Agreements and constituent elements with Sound Transit and City service providers.
Manage budget, work plan, and policy development for City initiatives related to Sound Transit.
b) Citywide Sound Transit Financial Management, Contracting, and Support Services: Track all City activities related to Sound Transit activities and expenses and provide consolidated accounting for all City departments and offices and offices involved
in Sound Transit work. Draft necessary legislation, and develop and execute consultant contracts. Provide support services to the City's Sound Transit-funded program and station area management efforts.
c) Communications and Community Relations Strategy: Develop and implement all of the City's communications programs for Sound Transit light rail issues. This includes communications for broad public audiences, specific stakeholder groups, and elected
officials.
d) Transportation Policy and Program Integration: Provide direct services to Sound Transit in the area of neighborhood traffic and parking mitigation. Provide staff work on Transportation Demand Management programs and parking management.
STATION AREA MANAGEMENT
a) Project Urban Design and Transit Oriented Development (TOD) Strategy: Lead and provide oversight of Station Area Management (SAM) design review of Central Link Light Rail Project final designs to reflect specific urban design objectives for all
light rail Station Areas and to maximize TOD opportunities. In collaboration with Sound Transit staff and consultants, identify and pursue Central Link Light Rail Project design and real property options through final design, acquisition, and
surplusing to best meet community, Sound Transit and City's goals for Station Areas.
b) City's Station Area Investment, Incentive, and Regulatory Strategy: Support Sound Transit's Central Link Light Rail Project with point of contact and centralized management of various City departments' and offices' capital investment, incentive, and
regulatory activities to enhance the success of Central Link Light Rail Project in the various Seattle station areas.
c) Station Area Management: SPO's geographically-assigned staff support Sound Transit and serve as a broker for all City activities in a station area, and as a single point of contact for Sound Transit, City and the public. They manage and support a
wide range of City efforts and initiatives critical to Central Link Light Rail Project success, including specific projects, ongoing activities and concerns of diverse City and community stakeholders, private and other public investors. Working closely
with Sound Transit staff, they communicate regularly through ongoing citizens' committees, public events, and a variety of written and electronic means.
d) Roosevelt and Northgate Station Area Planning (2001): Inform and influence Sound Transit Central Link Light Rail Project development and design, develop Central Link Light Rail Project Executive Station Area Planning Concept-Level recommendations to
City Council. In conjunction with Sound Transit, identify TOD partners and key City actions and investments. This work is done though public outreach, the staffing of Station Area Advisory committees, Design and Development workshops, and other
means.
e) Parking Management/Transportation Demand Management, Bicycle Facility and Pedestrian Network in Light Rail Corridor: Develop and implement various Sound Transit parking and traffic mitigation programs; monitor and provide input to Sound Transit
final design and operations planning.
2. Results and Measurements
City/Sound Transit Program Management
a) Program Management: City-wide six-year plan for City's Sound Transit-related investments in capital projects, programs and staff to leverage both Sound Transit and City capital investments to benefit the public. Mayor's recommended Budget and
Capital Improvement Program reflect City investments for Sound Transit success. City legislation related to Sound Transit is expedited.
b) Citywide Sound Transit Financial Management, Contracting, and Support services: Timely financial and progress reporting to Sound Transit on tasks delivered and funds expended. Timely services to City departments and offices that provide Sound
Transit services. Contracted consultant products support Central Link Light Rail Project as a positive asset to Seattle neighborhoods.
c) Communications and Community Relations Strategy: Communication tools and products that enhance public participation in both City and Central Link Light Rail Project work elements; communication responses indicate high level of awareness among
affected communities, in conjunction with Sound Transit. Newsletters, brochures, web page, other education materials.
d) Transportation Policy and program integration: Work products are delivered per annual Transportation Strategic Plan report to Council and/or Congestion Management and Air Quality Transportation Demand Management (CMAQ) grant's performance targets.
Station Area Management
a) Project Urban Design and Transit Oriented Development Strategy: Sound Transit's Central Link Light Rail Project final design and property decisions incorporate Transit-Oriented Development opportunities; a clear point of contact is provided for
public and private Transit Oriented Development in station areas.
b) City's station area investment, incentive, and regulatory strategy: City-wide six-year plan for City's Sound Transit-related investments in staff, capital, and other programs. Six-year plan leverages Sound Transit capital investment and maximizes
resources the City brings to the table and documents City involvement, commitment and synchronization with Central Link Light Rail Project schedule for construction and start of service.
c) Station Area Management: Sound Transit has efficient and effective contact for each station area and all City and community efforts. Communications and interactions with affected communities indicate high level of awareness. Seattle City Council's
budget and policy actions impacting station areas support adopted City and Sound Transit TOD goals, strategies, and staff recommendations. Other City departments' and offices' and outside parties' investments, actions, and activities are highly informed
by information and resources made available by Station Area Management staff.
d) Roosevelt and Northgate Station Area Planning: High level of community participation in Station Area Planning (SAP) activities, products and services; high level of decision-maker interest and community requests for SAP products and services; Station
Area Land Use Code changes analyzed and recommendations considered by Seattle City Council; Sound Transit final design and property decisions help Sound Transit realize Sound Transit and City goals for station areas and TOD opportunities.
e) Parking Management/Transportation Demand Management, Bicycle Facility and Pedestrian Network: Central Link Light Rail Project final design and property decisions respond to Sound Transit neighborhood mitigation commitments and reflect City policy;
multidisciplinary staffing and expertise expedite implementation; City and others' operations that affect transportation demand in station areas support adopted SAP goals, strategies, and recommendations; communication with affected communities and
among stakeholders indicates high level of awareness of TDM and parking innovations.
3. Budget Estimate
2001
2002
Strategic Planning Office
$844,412
$701,704
Department of Design, Construction and Land Use
1. Scope of Work
The Department of Design, Construction, and Land Use (DCLU) is the lead for the City on Land Use Code development and on processing the legislative rezones relating to station areas. DCLU is also the City lead on helping the businesses that must
relocate due to light rail construction get permits for their new locations in Seattle.
a) Business Relocation-Support Sound Transit and OED in business retention by expediting permits for businesses displaced by light rail, and provide special services (information and coaching) to these businesses.
b) Code Development and Legislative RezonesComplete work on station area overlay zone. Develop rezone proposals and code amendments that address the Northgate and Roosevelt stations. Propose amendments to the Land Use Code if needed to promote City and
Sound Transit Central Link Light Rail Project goals for light rail and resolve permitting issues.
2. Results and Measurements
a) Business Relocation--Displaced businesses receive expedited services-48 hours or less for a coaching appointment; 24 hour review of tenant improvement, subject to field inspection, and minor alteration permits for both initial and corrected plan
review; one week turnaround time for initial and corrected plan review of larger construction permits; and expedited MUP review timeframes, depending on the scope of the Central Link Light Rail Project.
b) Code Development and Legislative Rezones--Zoning and code requirements are amended to resolve permitting issues and give incentives for Transit Oriented Development, including establishment of minimum densities and effective parking management
strategies; rezone proposals and zoning overlay adopted for Northgate and Roosevelt stations.
3. Budget Estimate
2000
2001
2002
DCLU
$118,063
$208,357
$205,877
Office of Economic Development (OED)
1. Scope of Work
The mission of the Office of Economic Development is to provide business assistance and community and workforce development services to businesses, community organizations, and residents.
In support of the Central Link Light Rail Project, OED will work with Sound Transit to develop a business retention program to assist those businesses that will be displaced, partially acquired, or indirectly impacted by construction of the light rail
system. The goals of the business retention program are (i) to assist the displaced businesses in successfully relocating within the City and (ii) to assist the indirectly impacted (but non-dislocated) businesses in remaining viable during the
construction impact period. The business retention program will supplement the assistance available to impacted businesses through Sound Transit's business acquisition and relocation program and its construction impacts mitigation program.
OED will work with the impacted businesses on an individual basis, in tandem with Sound Transit's acquisition and relocation staff, its construction impacts mitigation staff, and Department of Design, Construction and Land Use's (DCLU) expedited
permitting staff. OED's primary function will be to identify the needs of the impacted businesses and then refer them to the appropriate resource.
The business retention program will provide the following services:
Program Development
a) Develop strategy for how OED staff will interact with Sound Transit staff and DCLU staff in providing assistance to the impacted businesses.
b) Compile list of existing resources in coordination with Sound Transit.
c) Develop new services, products, and tools as funding allows.
d) Identify potential sources of federal funding to assist temporarily distressed business districts.
e) Research best business assistance and mitigation practices in other areas.
Technical Assistance/Information and Referral
a) Conduct individual needs assessments for the impacted businesses.
b) Refer the impacted businesses to the appropriate resource.
c) Convene regular meetings with small business assistance organizations in order to discuss recurrent problems faced by the impacted businesses and to identify solutions.
d) Plan and execute training programs for Sound Transit staff and local small business assistance organizations' staff.
e) Plan and execute informational seminars for impacted businesses.
Coordination of Services
a) Coordinate delivery of services with Sound Transit's acquisition and relocation staff.
b) Coordinate delivery of services with Sound Transit's construction impacts mitigation staff.
c) Coordinate with Sound Transit and other City departments and offices, including DCLU's expedited permitting staff and the Office of Housing in its facilitation of transit-oriented development projects.
2. Results and Measurements
a) The success of the Business Retention Program will be measured by the number of businesses assisted and the value of the assistance rendered.
b) The business retention program will complement other programs in OED's Managing For Results business plan. In the Neighborhood and Community Development Line of Business, these programs include the Community Development Corporations, Community
Development Loans, and Neighborhood Business District Support programs. In the Business Development Line of Business, the business retention program will complement the Small Business Assistance program.
3. Budget Estimate
2000
2001
2002
Office of Economic Development
$45,000
$225,000
$232,875
Office of Housing
1. Scope of Work
The Office of Housing will provide specialized development assistance to projects that would enhance Sound Transit and OED's business retention and relocation efforts necessitated by light rail construction. The Office of Housing will function in a
support role to Sound Transit real estate staff.
The following tasks describe the scope of services for the Office of Housing in 2001-2002:
a) Identify and pursue commercial development to serve as a "receiving site" for relocated businesses in Southeast Seattle.
b) Assist Sound Transit and development team to identify and acquire a relocation site for the Filipino Community Center.
c) Pursue housing and mixed-use opportunities near light rail transit stations.
d) Explore potential capital resources for land acquisition and development subsidies for developments adjacent to stations in coordination with Sound Transit.
e) Pursue public capital sources that would help to subsidize Transit Oriented Development (TOD) projects where the market is not established, or where public benefits justify such investments. Potential sources would include federal special purpose
grants and state legislation.
f) Develop contacts with brokers, potential developers, lenders, nonprofit developers or partners to foster development adjacent to transit stations.
g) Develop a "Guide for Developers" with information on permitting, design suggestions, contacts, financing resources, for use in Southeast in tandem with Sound Transit.
h) Broker partnerships between community-based entities and other developers where appropriate to complete mixed use and commercial developments.
i) Analyze ownership patterns to identify potential developers and/or development sites (using information provided by Sound Transit and other sources).
j) Explore options for land assembly, including potential and need for a public development authority related to transit sites in coordination with Sound Transit.
2. Results and Measurements
a) A commercial "receiving site" is secured and development is occurring that would be appropriate for businesses relocated in Southeast Seattle.
b) Completion of a database of broker, lender and developer contacts with potential interest in Transit-Oriented Developments in conjunction with Sound Transit.
c) Completion and distribution of 200 copies of a "Guide for Developers" with information on permitting, design suggestions, contacts and financing resources in conjunction with Sound Transit.
d) Completion of land ownership inventory.
e) Report documenting land assembly and Public Development Authority (PDA) options related to transit sites.
3. Budget Estimate
2001
2002
Office of Housing
$44,450
$46,228
G. Services and Items for Future Negotiations
Recognizing that some services needed by Sound Transit have not yet been determined or clearly defined, the following is a list of potential additional services and items that have been identified to date and may be covered by future negotiations and
agreements. This list is not all-inclusive and shall be modified as the Central Link Light Rail Project progresses.
* Continuation of construction and other project related activities beyond 2002.
* Design support for enhancements outside of the Central Link Light Rail Project right-of-way or outside Seattle's geographic limits.
* Design review and construction support for Segment A (extension to Northgate).
II. DESIGN SUBMITTALS
A. Central Link Light Rail Project Design Consistency With City Standard Plans & Specifications
1. Sound Transit shall work in close cooperation with the City during the preparation of preliminary and final plans for the Central Link Light Rail Project to ensure that, to the greatest extent possible, the objectives identified in Subsections I.F.
through I.H. of the April 20, 1998 MOA, and Recitals of this Second Supplement are achieved. Except as further provided in this Subsection II.A., the City's 2000 standard design plans, specifications and ordinances, shall be used for all Central Link
Light Rail Project-related work that either (a) is in any City right-of-way, or (b) affects, in any way, any utility or other capital facility or asset that currently is owned or controlled by the City or is expected to be maintained by the City.
2. The City's Designated Representative as defined in the April 20, 1998 MOA, or another official designated by the City, may permit, from time to time, a deviation from the requirements of Subsection II.A.1. hereof where (i) Sound Transit has requested
such permission in writing and has provided a justification for such request and an explanation for how Sound Transit intends to address anticipated City concerns if such permission were granted, either in whole or in part, and a commitment to fund
additional Central Link Light Rail Project costs as required; and (ii) the City's Designated Representative, or other official designated by the City, has consulted and reached consensus among the head(s) or designated representative(s) of each City
department and office that has an interest in whether or not the City's standard plans and specifications should be applied to the portion of the Central Link Light Rail Project work that is identified in Sound Transit's request; and (iii) Sound
Transit's requested deviation from standard plans and specifications is deemed by such City department and office heads or their designated representatives to be acceptable under the circumstances; and (iv) if necessary, the City's Designated
Representative, or other official designated by the City, has been authorized to grant such permission. Any such permission shall be granted in writing by the City's Designated Representative, or other official designated by the City, and shall not be
considered as precedent setting.
3. To ensure the development of the highest quality system, and the most cost-effective resolution of problems, all efforts will be made to identify and resolve major design issues at the earliest possible stage of design development. If conflicts with
City or other laws, codes or regulations are identified later in the process, the City is legally obligated, and reserves the right, notwithstanding any other provision in this Second Supplement, to require changes to bring the Central Link Light Rail
Project into compliance with any applicable regulations.
4. Sound Transit shall develop a set of Central Link Light Rail Project Standard Specifications to be used on each of the Sound Transit civil facilities construction contracts, except for the design/build tunnel contract. Sound Transit's Central Link
Light Rail Project Standard Specifications document shall be subject to City review and approval/disapproval prior to the City's reviewing or approving/disapproving any of those individual construction contract packages. The Central Link Light Rail
Project Standard Specifications shall be prepared in CSI Master Format and incorporate the City's standard plans, specifications, and ordinances by reference for the elements of the work that are (i) within the City right-of-way or (ii) affect, in any
way, any utility or other capital facility or asset that currently is owned or controlled by the City or is expected to be maintained by the City. Any contract specific modifications of the Central Link Light Rail Project Standard Specifications shall
be accomplished by the preparation of Contract Specifications. The City shall review each Contract Specification package as part of the review schedule outlined in Section II. D.
B. Design Submittals
1. To expedite design submittal review and to improve product quality, design review and coordination sessions will be held at least on a bi-weekly basis throughout the design phase between affected City Departments and Offices and Sound Transit.
Sound Transit shall submit Central Link Light Rail Project submittals and specifications to the City's Designated Representative, or other official designated by the City, for review and comment by various, appropriate City departments and offices
including those listed in Section I hereof. Sound Transit shall submit forty-five (45) complete copies of each plan package. During 2001 and 2002, the City will review plans at the Thirty Percent, Sixty Percent, and Ninety Percent Complete Submittal
stages, as defined by Section I.B. of this Second Supplement. Plans will be submitted in accordance with the City's CADD standards, unless otherwise agreed to by the City. Sound Transit shall deliver to the City Record Drawings of the Final
Construction Plans and Final Right-of-Way Plans for systems within the City limits and the public right-ofway. Record Drawings are Mylars and associated electronic files prepared in AUTOCAD showing the as-built condition.
5. Sound Transit shall establish and provide to the City's Designated Representative a target schedule for submittals as soon as such schedule is available, and Sound Transit shall notify the City's Designated Representative fifteen (15) Working Days
prior to anticipated plan submittal dates to ensure that City staff can be reallocated to be dedicated to the expeditious review of Sound Transit documents. If Sound Transit determines that it cannot or is unlikely to meet its anticipated submittal
dates, it shall deliver to the City's Designated Representative Sound Transit's revised submittal schedule as soon as possible after any delay is known or suspected.
C. Immediate City Notice of Incomplete or Inadequate Design Submittals
The City's Designated Representative or other official designated by the City shall notify Sound Transit immediately if any plan submittal is incomplete or provides insufficient detail for City review. The incompleteness or insufficiency of any
submittal may result in additional time needed for City review(s) at a later stage of design completion and the application of resources that are not included in the City's estimates of work to be performed under this Second Supplement.
D. City Review Schedule
The City shall have thirty-five (35) Working Days to review the 30%-, 60%-, and 90% Complete Submittals. If more than one plan package is submitted during the same review time period, the City shall have forty-five (45) Working Days to review the
materials and Sound Transit shall prioritize these multiple plan packages according to importance to Sound Transit's schedule. If the City's review of any document is a critical path activity on Sound Transit's design schedule, Sound Transit may
request that the City complete such review in less time than allowed above. In such cases, Sound Transit shall identify the critical submittal as far in advance as possible, and notify the City of the need for an expedited review. The City' Designated
Representative shall allocate sufficient resources to accomplish the review within a mutually agreed upon time period. The City shall return significant comments to Sound Transit for any submittal as soon as they are available, and to the greatest
extent possible, will accomplish reviews in fewer Working Days than provided for in this Second Supplement. The City and Sound Transit intend to develop a fast track design review schedule for the tunnel contract between downtown and the University
District. The 100% Complete Submittal is for confirmation purposes prior to permit issuance, therefore one set shall be required five days prior to permit approval.
E. Resolution of Inconsistencies & Consolidation of City Responses to Design Submittals
The City's Designated Representative, or other official designated by the City, shall resolve any inconsistencies among review comments by City departments and offices regarding the Central Link Light Rail Project's design submittals prior to the review
comments being consolidated and transmitted to Sound Transit. After the City comments have been addressed by Sound Transit to the parties' mutual satisfaction, the City's approval of any design submittal shall be evidenced in a notice from the City's
Designated Representative, or other official designated by the City, to Sound Transit's Designated Representative as well as by whatever other approval (if any, other than permit issuance or approval) is contemplated by applicable law or ordinance.
III. CENTRAL LINK LIGHT RAIL PROJECT DESIGN TO MINIMIZE IMPACTS
A. Central Link Light Rail Project Design to Minimize Impact on City Maintenance and Operation Costs
The Central Link Light Rail Project shall be designed to the greatest extent practical to minimize any increase in City maintenance and operation costs directly caused by the Central Link Light Rail Project. Prior to the issuance of construction
permits, Sound Transit and the City shall develop formal agreements, in accordance with overall policy direction established by the Sound Transit Board and the City, to address maintenance and operation issues and associated costs that are likely to be
experienced by the City as a direct result of the Central Link Light Rail Project or operation of the light rail system. Such issues and costs include but are not limited to the reconstruction or realignment of any street, sidewalk, bikeway or utility
facility or system; or the retiming or other modification of existing, or the installation of any new, traffic signal or signage, lane marking, street lighting, sidewalk lighting or pathway lighting.
B. Central Link Light Rail Project Design to Minimize Travel and Access Disruptions
The Central Link Light Rail Project shall be designed to the greatest extent practical to minimize disruptions to City businesses and residents during construction. To achieve that result, Sound Transit shall work cooperatively with representatives of
businesses and neighborhoods affected by the Central Link Light Rail Project. Sound Transit shall also work with City departments and offices, including but not limited to SEATRAN, City Light, Fire, Police, Seattle Public Utilities, DCLU, Strategic
Planning Office, Office of Housing, as well as with City contractor(s), consultants, and other City and public entities. The Central Link Light Rail Project, for the entire light rail route within the city of Seattle, shall also be designed to ensure
that:
1. The number of streets in contiguous blocks that are closed or permitted to have severely restricted vehicular or pedestrian traffic during the Central Link Light Rail Project's construction phase are minimized, either by construction being
undertaken at varying times of day, in geographic stages, or through other means;
2. Emergency vehicle, utility maintenance vehicle and fire protection vehicle access to every business and residence adjacent to the Central Link Light Rail Project construction area, and pedestrian access to each such residence at all times and to
each such business during its normal business hours, are preserved;
3. Vehicular access for types of vehicles other than those identified in Subsection III.B.2. to every residence adjacent to the Central Link Light Rail Project construction area is preserved except when construction requirements necessitate the
complete blockage thereof; and
4. Reasonable prior notice is provided to property owners, business tenants and neighborhood residents of any loss or change of access to or from their respective properties, tenancies and residences, indicating the expected duration of such loss or
change, and alternatives that are available to those affected by such loss or change.
IV. REIMBURSEMENTS
A. Basis for Reimbursement of City Costs
Sound Transit shall reimburse the City for services delivered and work performed from January 1, 2001, through December 31, 2002, under the scope of work of this Second Supplement, except that work performed in 2000 by OED and DCLU shall also be
reimbursed under the scope of work of this Second Supplement. Sound Transit and the City recognize that the cost of delivering such services and performing such work have been estimated based on preliminary information from the City and Sound Transit
and that the reallocation of effort based on actual needs may be necessary. Sound Transit and the City have agreed to the amounts estimated by City departments and offices in the table set forth in Subsection IV.C hereof.
B. Invoicing by City
The City will invoice Sound Transit on a quarterly basis based on actual expenditures. Within thirty (30) days after Sound Transit's receipt of any City invoice, Sound Transit shall remit the reimbursement for the amount of valid expenditures.
C. Monitoring and Reporting of Progress
The City is committed to work efficiently and will closely monitor the time required to complete work products consistent with the scope of work for the Central Link Light Rail Project. The City shall prepare and submit quarterly progress reports to
Sound Transit. These quarterly reports shall document tasks completed, upcoming challenges and projections of the next quarter's activities and costs. The City and Sound Transit will provide active, ongoing oversight to ensure that Sound Transit funds
are expended efficiently.
D. Monitoring and Reporting of Costs
The City's Designated Representative, or other designated City official, shall coordinate requests for reimbursements by all City departments and offices and will provide cost reports to Sound Transit concurrent with the quarterly progress reports. The
total amount to be paid as reimbursement under this Second Supplement is estimated to be a maximum of $22,804,646, with $391,571 being the estimated maximum reimbursement payable in 2000, $11,668,392 being the estimated maximum reimbursement payable in
2001 and $10,744,683 being the estimated maximum reimbursement payable in 2002.
E. Reconciliation
Both parties agree to monitor and reconcile the actual versus estimated effort quarterly and to negotiate additional funding, a shifting of funds from 2001 allocation to 2002's allocation (or vice versa), or a reduction in services relating to the
Central Link Light Rail Project to the extent that such work cannot be performed within the estimate of compensation and expense reimbursement due for the services delivered and work performed as negotiated between the City and Sound Transit in this
Second Supplement.
An exception to this is that if plan review and inspection work performed by DCLU, for which payment on an hourly rate is in lieu of paying value-based construction permit fees, exceeds the estimated amount, Sound Transit shall be responsible for the
additional costs without further negotiations.
By mutual agreement (and without the need for a formal amendment of this Second Supplement), the parties may reallocate the estimated maximum amount to be reimbursed in either 2001 or 2002 to the other year. At the end of the year 2002, any funds not
expended pursuant to this agreement may be reallocated by Sound Transit to additional Central Link Light Rail Project activities covered by future agreements.
Summary 2000-2002 Estimated City Expenditures pursuant to the Second Supplement
Department/Office 2000 2001 2002 Total
Public Works
City Light $0 $3,283,600 $3,921,200 $7,204,800
SPU $0 $791,658 $875,564 $1,667,222
Parks $0 $21,950 $22,718 $44,668
SEATRAN $0 $2,174,020 $1,443,683 $3,617,703
DCLU $228,508 $769,839 $601,381 $1,599,728
Sub-Total $228,508 $7,041,067 $6,864,546 $14,134,121
Public Safety
Fire $0 $2,773,441 $1,390,532 $4,163,973
Police $0 $531,665 $1,302,921 $1,834,586
Sub-Total $0 $3,305,106 $2,693,453 $5,998,559
Business Retention & Community Assistance
SPO $0 $844,412 $701,704 $1,546,116
DCLU $118,063 $208,357 $205,877 $532,297
OED $45,000 $225,000 $232,875 $502,875
OH $0 $44,450 $46,228 $90,678
Sub-Total $163,063 $1,322,219 $1,186,684 $2,671,966
Total $391,571 $11,668,392 $10,744,683 $22,804,646
V. DISPUTE RESOLUTION PROCESS
The parties remain committed to resolving issues cooperatively, expeditiously, and at the lowest possible staff level. However, as provided for in the April 20, 1998 MOA, the following is the agreed upon process for dispute resolution:
A. General
The Designated Representatives will use their best efforts to resolve disputes and issues arising out of or related to the tasks covered by this Second Supplement. The Designated Representatives will communicate regularly to discuss the status of the
tasks to be performed and to resolve any issues or disputes related to the successful performance of this Second Supplement. The Designated Representatives will cooperate in providing staff support to facilitate the performance of this Second
Supplement and the resolution of any issues or disputes arising during the term of this Second Supplement.
B. Notice of Problem or Dispute and Meeting of Designated Representatives
Each Designated Representative will notify the other in writing of any problem or dispute that the Designated Representative believes should be resolved. The Designated Representatives shall meet within three (3) Working Days of receiving the written
notice in an attempt to resolve the dispute.
C. Meeting of Directors
In the event the Designated Representatives cannot resolve a dispute (and that dispute is not subject to some other formal appeal process), the Sound Transit Executive Director or his/her designee and the Director of the City's Strategic Planning Office
or his/her designee shall meet within seven (7) Working Days of receiving notice from a Designated Representative and engage in good faith negotiations to resolve the dispute.
D. Meetings are Prerequisites to Litigation
Sound Transit and the City agree that they shall have no right to seek relief under this Second Supplement in a court of law until and unless each of these procedural steps is exhausted.
VI. RECOGNITION OF CITY'S POLICE POWER
Sound Transit recognizes the right vested in the City pursuant to general law to exercise its police power for the protection of the health, safety, and welfare of its citizens and their properties. Nothing in this Second Supplement shall be construed
as precluding the City from exercising such power in connection with Sound Transit's light rail system except as specifically provided in this Second Supplement, and then, only to the extent this Second Supplement expressly precludes such exercise.
VII. PRIORITY FOR STATE OF EMERGENCY SITUATIONS
The time period required for performance of services under this Second Supplement, other than due dates for payments for services rendered or work performed by the City, shall be extended to include the length of any delay caused by or resulting from
the prohibition or restriction of such action by the State or Federal government, or any fire, flood, storm, power failure, major equipment breakdown, war, labor trouble, accident, riot, act of Nature, or other event beyond the reasonable control of the
party obligated to perform such services; provided, that the party adversely affected by such condition shall promptly advise the other party, in writing, of the occurrence of an event of force majeure and make a reasonable attempt to satisfy its
obligations hereunder notwithstanding the event of force majeure.
IN WITNESS WHEREOF, each of the parties hereto has executed this Second Supplement by having its authorized representative affix his/her name in the appropriate space below:
CENTRAL PUGET SOUND
REGIONAL TRANSIT AUTHORITY
(SOUND TRANSIT)
By:_____________________________
Signature
_____________________________
Print or type name
Date:_____________________________
THE CITY OF SEATTLE
By:_____________________________
Signature
_____________________________
Print or type name
Date:____________________________
Approved as to form: Authorized by Ordinance
By:
(Print or type name)
Legal Counsel
Attachments:
Exhibit 1: Schedule for the Central Link Light Rail Project
Second Supplement to the MOA for Intergovernmental Cooperation between Sound Transit and the City of Seattle for the Central Link Light Rail Project.
September 15, 2000
113412.doc
10/2/00
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