AN ORDINANCE abolishing the Office of Policy and Management; transferring to the Department of Neighborhoods the responsibility to provide staff and meeting space for the Immigrant and Refugee Advisory Board; repealing Sections 3.14.502 through 3.14.530 of the Seattle Municipal Code; renumbering, recodifying, and amending Section 3.14.540; renumbering and recodifying Sections 3.14.550 through 3.14.570; and amending Section 4.13.010.

BE IT ORDAINED BY THE CITY OF SEATTLE AS FOLLOWS:

Section 1. Effective January 1, 2010, the Office of Policy and Management in the Executive Department is abolished.

Section 2. Effective January 1, 2010, Sections 3.14.502 through 3.14.530 of the Seattle Municipal Code, which currently read as follows, are repealed:

3.14.502 Office established--Purpose.

There is established in the Executive Department an Office of Policy and Management. The purposes of the Office of Policy and Management are as follows:

A. To assist the Mayor and City Council in the development and analysis of high-level Citywide policies on major issues including, but not limited to, public safety, transportation alternatives and mobility, urban development, urban sustainability and the natural environment, social equity, community health and human needs;

B. To coordinate and lead major Citywide initiatives and projects that cut across the roles and responsibilities of multiple City departments, including, but not limited to, complex real estate development projects that require the participation of a variety of disciplines;

C. To develop partnerships that will further Citywide goals, and utilize the many talents and resources of the full community;

D. To monitor and, if possible, influence critical external factors that affect Seattle's economic vitality, jobs and demographics and recommend appropriate strategies;

E. To assist the Mayor in developing accountability agreements with departments and to work with departments to ensure progress on priority projects;

F. To facilitate the process of developing City policy between the Mayor and City Council by identifying joint priorities and helping to resolve differences.

3.14.510 Director of the Office of Policy and Management--Appointment-Removal.

The Director of the Office of Policy and Management shall be appointed by the Mayor, subject to confirmation by a majority vote of all members of the City Council, and may be removed by the Mayor upon filing a statement of his or her reasons therefor with the City Council.

3.14.521 Director--Duties.

Under the direction of the Mayor, the duties of the Director of the Office of Policy and Management are as follows:

A. Oversee and manage the functions of the Office of Policy and Management as set forth in Section 3.14.502; and

B. Develop an annual work plan that is based on a joint City Council-Mayor Annual Citywide Policy Priorities Resolution or ordinance. The target date for the completion of such resolution or ordinance will be by the end of the first quarter of each calendar year beginning in 22004. The 2002 and 2003 workplans shall be based on Section 2 of Ordinance 120890. The annual resolution or ordinance will reflect the major issues and priorities the City Council and Mayor want to address during the coming year and will provide the basis for the Office of Policy and Management work program as it relates to policy development. Furthermore, the Director of the Office of Policy and Management will confer with the City Council President and Committee Chairs on the approach to the work undertaken by the Office of Policy and Management.

3.14.530 Director--Ancillary duties.

In order to carry out office functions, the Director of the Office of Policy and Management shall have the power to:

A. Appoint, remove, assign, supervise, and control officers and employees in the Office of Policy and Management in accordance with the applicable ordinances and rules;

B. Manage the preparation of the proposed budget for the Office of Policy and Management, authorize appropriate expenditures and carry out the adopted budget and supervise the maintenance of adequate accounting systems and procedures; develop and manage programs; and undertake authorized activities;

C. Execute and enforce contracts (including agreements for expert and consultant services) subject to applicable purchasing and bidding ordinances; apply for grants and donations for office programs; execute interdepartmental agreements and, as authorized by ordinances, intergovernmental agreements; arrange for places for public meetings; and solicit and use volunteer services; and

D. Promulgate rules and regulations to carry out office activities pursuant to the Administrative Code, SMC Chapter 3.02.

Section 3. Effective January 1, 2010, Section 3.14.540 of the Seattle Municipal Code, enacted by Ordinance 122441, is renumbered, recodified, and amended as follows:

3.35.090 3.14.540 Immigrant and Refugee Advisory Board Established.

There is established an Immigrant and Refugee Advisory Board. The Department of Neighborhoods Office of Policy and Management shall provide staff and meeting space to the Board, and shall maintain its records.

Section 4. Effective January 1, 2010, Section 3.14.550 of the Seattle Municipal Code, enacted by Ordinance 122441, is renumbered and recodified as follows:

3.35.100 3.14.550 Immigrant and Refugee Advisory Board-Purposes and Duties.

The Immigrant and Refugee Advisory Board shall act in an advisory capacity, and shall have the following purposes and duties:

A. To advise the Mayor, City Council and other departments and offices on ways to enhance and improve access to City services and resources for immigrants and refugees, as well as strengthen opportunities for immigrants and refugees to participate in the civic life of the City;

B. To advise the City concerning the successful implementation of the Immigrant and Refugee Action Plan and on future updates to the plan;

C. To advise all departments and offices of the City in matters affecting immigrants and refugees, as appropriate; and

D. To encourage understanding between and among the various immigrant and refugee communities and the larger Seattle community.

Section 5. Effective January 1, 2010, Section 3.14.560 of the Seattle Municipal Code, enacted by Ordinance 122441, is renumbered and recodified as follows:

3.35.110 3.14.560 Immigrant and Refugee Advisory Board-Appointments, Membership and Terms.

A. The Immigrant and Refugee Advisory Board shall consist of fifteen (15) members. Seven (7) members shall be appointed by the City Council; and eight (8) members shall be appointed by the Mayor. All appointments are subject to confirmation by a majority of the City Council. The appointing body shall provide written public notice for a vacant position(s).

B. In making appointments to the Board, the goal should be to maintain the gender balance and reflect the diversity of the immigrant and refugee community in Seattle, and attempts should be made to include two (2) members from the Asian/Pacific Islander Community, two (2) members from the Latino Community, two (2) members from the African Community, and two (2) members from the European/Middle East Community. At least, two (2) members should be youth or young adults under the age of 25 or represent youth issues. At least two-thirds ( 2/3) of the members should be immigrants and refugees themselves. All members shall demonstrate experience or expertise with immigrant issues as well as commitment to all immigrant and refugee communities. The Mayor and Council will coordinate appointments to help achieve the representation goals in this Subsection.

C. Each Immigrant and Refugee Advisory Board member shall serve for a term of two (2) years; provided, however, that three (3) of the initial Mayoral appointees and three (3) of the initial City Council appointees shall serve initial terms of one (1) year, to provide for staggered terms. The initial terms shall begin no later than January 2008 following the passage of this legislation creating the Board. No member of the Board shall serve more than two consecutive terms. Any vacancy shall be filled for the unexpired term in the same manner as originally appointed. If a person is appointed to fill the duration of an unexpired term, then that term shall qualify as one (1) of the two (2) consecutive terms only if the portion of the unexpired term actually served is one (1) year or more. If the appointing authority fails to appoint or re-appoint a person to fill a Board position before the incumbent Board member's term has expired, then the incumbent may remain in his or her position for a period not to exceed ninety (90) days until such appointment or reappointment is made. The authority that appointed a Board member may remove that Board member at will. The Board may, by majority vote, recommend to the appointing authority, removal from office of a Board member who is absent without excuse from three (3) Board meetings during any one (1)-year period. The Board shall select a chair, and may adopt, promulgate, amend and rescind administrative rules and regulations for its own conduct. No employee of the City of Seattle shall serve on the Board.

Section 6. Effective January 1, 2010, Section 3.14.570 of the Seattle Municipal Code, enacted by Ordinance 122441, is renumbered and recodified as follows:

3.35.120 3.14.570 Annual Work Plan.

The Immigrant and Refugee Advisory Board will develop an Annual Workplan for the coming year and an Annual Report on the previous year's work. The Annual Report will include a summary of Board accomplishments and challenges, as well as recommendations on how the City can continue to facilitate access to City services and programs and strengthen the City's Immigrant and Refugee Action Plan. The Board will brief the Mayor's Executive Team and the City Council on the Annual Workplan and Annual Report.

Section 7. Effective January 1, 2010, Subchapter III of Chapter 3.14 of the Seattle Municipal Code, the sections of which have been either repealed, or renumbered and recodified, by prior sections of this ordinance, is relabeled as follows:

Subchapter III Reserved Office of Policy and Management

Section 8. Effective January 1, 2010, Section 4.13.010 of the Seattle Municipal Code, last amended by Ordinance 122591, is amended as follows:

4.13.010 Exemptions from the Civil Service and Public Safety Civil Service Systems.

In addition to those positions exempted by statute, City Charter, or other ordinance provision (elected officers, officers appointed pursuant to the City Charter, assistant City attorneys, heads of employing units, members of boards and commissions established by the City Charter, members of boards and commissions established by ordinance, positions excluded from the Public Safety Civil Service System pursuant to SMC Section 4.08.060, system-wide exemptions provided for in SMC Section 4.13.020, and library employees), the positions of City employment listed in the subsections of this section requiring a particularly high degree of professional responsiveness and individual accountability, or requiring a confidential or fiduciary relationship with the appointing authority, or being judicial positions requiring insulation as a third branch of government, are hereby declared to be exempt from the Seattle Municipal Code Chapters 4.04, 4.08, and the rules of City Personnel, the Civil Service Commission, and the Public Safety Civil Service Commission regarding examination, selection, discipline, termination, and appeals.

Employment Unit Titles of Exempt Positions * * * 6. Executive Administrative Staff Assistant (OED) (PosNo. 00024286)

Administrative Staff Assistant (OIR) (PosNo. 00015325)

Administrative Staff Assistant (OOH) (PosNo. 00017417)

All directors of offices in the Executive Department

All positions in the Office of the Mayor

All positions in the Office of Policy and Management

Executive Assistant (OCR) (PosNo. 00024628)

Paralegal (OCR) (PosNo. 00025294) * * *

Section 9. This ordinance shall take effect and be in force thirty (30) days from and after its approval by the Mayor, but if not approved and returned by the Mayor within ten (10) days after presentation, it shall take effect as provided by Municipal Code Section 1.04.020.

Passed by the City Council the _____ day of _______________, 2009, and signed by me in open session in authentication of its passage this _____ day of _______________, 2009.

_________________________________

President __________of the City Council

Approved by me this _____ day of _______________, 2009.

_________________________________

Gregory J. Nickels, Mayor

Filed by me this _____ day of _______________, 2009.

_________________________________

City Clerk

(Seal)

Martha Lester

LEG OPM ORD

October 20, 2009

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