AN ORDINANCE establishing a Digital Image Management Program within the Seattle Municipal Archives; requiring the documentation therein of capital improvement projects of the City; authorizing the City Archivist to administer the program and to promulgate regulations pertaining to the capture and submission of digital photography by city agencies; and adding a new chapter to Title 3, Subtitle VI of the Seattle Municipal Code.

WHEREAS, it is vital to Seattle's history, heritage, and business to preserve records of the city's progress and achievements; and

WHEREAS, State laws and regulations contained in RCW 40.14 govern the Preservation and Destruction of Public Records; and

WHEREAS, in Ordinance 111782 the Seattle City Council initiated a Municipal Archives program within the City of Seattle and designated the City Clerk as custodian of the City's archival records; and

WHEREAS, the Seattle City Council has dedicated finances and budgets to preserving records in the archives as a resource for the City and Seattle's citizens; and

WHEREAS, the City has determined that it is necessary for the Municipal Archives to provide for efficient, economic and effective controls over the creation, collection, management, preservation, distribution, use and disposition of all City records, and

WHEREAS, the Seattle City Council has determined that a digital image management program is a necessary addition to the Municipal Archives and has provided funding for such a program; NOW, THEREFORE,

BE IT ORDAINED BY THE CITY OF SEATTLE AS FOLLOWS:

Section 1. A new Chapter is added to Title 3, Subtitle VI, of the Seattle Municipal Code as follows:

CHAPTER 3.125 Digital Image Management Program

SMC 3.125.010 Established

There is hereby established a Digital Image Management Program within the Seattle Municipal Archives. The City Archivist, in the Office of the City Clerk, shall have the authority under the direction of the City Clerk to develop and administer the Digital Image Management Program.

SMC 3.125.020 General Purpose

The purpose of the Digital Image Management Program is to ensure that digital images of City Department capital improvement projects as defined in SMC Section 3.58.020, but not limited thereto, are preserved as historical and vital records.

SMC 3.125.030 Scope of Collection

The records to be included in the Digital Image Management Program shall include images stored in binary form and divided into a matrix of pixels (digital images), each consisting of one or more bits of information that represent the image at that point and will be created, collected, and maintained in such formats and in accordance with such standards as established by the City Archivist.

SMC 3.125.040 Applicability

All City Departments and Offices, including all City Boards, Commissions, and Committees shall provide digital images of capital projects as defined in SMC Section 3.58.20 and such other projects as may be selected for inclusion in the program by the City Archivist.

SMC 3.125.050 Authority

The City Archivist in the Office of the City Clerk shall have authority to develop and to administer the Digital Image Management Program. Such authority shall include, but not be limited to:

a. Identification and implementation of standards and procedures for the operation of the program;

b. Documentation of capital improvement and other projects;

c. Establishment and management of a pool of consultant photographers from which City Departments and Offices can select firms or individuals to document projects subject to this ordinance;

d. Provision of advice and assistance to City Departments and Offices including training employees responsible for complying with the Digital Image Management Program requirements.

e. Establishment of administrative rules and regulations consistent with this Chapter for the purpose of enforcing and carrying out the provisions thereof. Such rules and regulations shall be established pursuant to the requirements of the Administrative Code (Ordinance 102228) as now or hereafter amended.

Section 2. This ordinance shall take effect and be in force thirty (30) days from and after its approval by the Mayor, but if not approved and returned by the Mayor within ten (10) days after presentation, it shall take effect as provided by Municipal Code Section 1.04.020.

Passed by the City Council the ____ day of _________, 2007, and signed by me in open session in authentication of its passage this _____ day of __________, 2007.

_________________________________ President __________of the City Council

Approved by me this ____ day of _________, 2007. _________________________________ Gregory J. Nickels, Mayor

Filed by me this ____ day of _________, 2007. ____________________________________ City Clerk

May 8, 2007 Version #6

VOTE: 8-0 (Excused: Clark)